Administrative Officer (Div)

University of New Mexico; Albuquerque (NM); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Educational benefits

Job summary

The University of New Mexico is seeking an Administrative Officer to provide direct support to the Secretary to the Board of Regents. This role involves overseeing the office's daily activities, managing budgets, and serving as a liaison with various stakeholders. Ideal candidates will have at least 7 years of relevant experience and a Bachelor's degree, along with exceptional interpersonal and organizational skills. Benefits include medical, dental, and educational incentives.

Qualifications

• High school diploma or GED required.
• At least 7 years of related experience with 2 years in fiscal services, administration, or human resources.

Responsibilities

• Oversees day-to-day activities of the office.
• Provides project planning and management support.
• Liaison with other offices and external institutions.
• Manages office accounts and budgets.
• Coordinates special projects as assigned.

Skills

Exceptional interpersonal skills

Organizational skills

Leadership skills

Education

Bachelor's degree

Job description

Summary

The New Mexico Board of Regents is seeking an Administrative Officer to provide direct support to the Secretary to the Board of Regents. This individual will coordinate, oversee, and/or perform a wide variety of administrative and secretarial functions, and provide a point of contact for internal and external constituents in a work environment that requires confidentiality and professionalism.

Duties and Responsibilities

1. Oversees and administers the day-to-day activities of the office; develops policies, procedures, and systems which ensure productive and efficient office operation.
2. Provides support to the Secretary to the Board of Regents in problem solving, project planning and management, and development and execution of stated goals and objectives.
3. Serves as a primary point of administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; assists in organization and facilitation of meetings, conferences, and other special events, as directed.
4. Anticipates, identifies and troubleshoots issues of concern or significance; exercises discretion to provide timely information and necessary updates across multiple stakeholders.
5. Oversees the operation of office accounts, and plans and monitors expenditures; as appropriate, develops and/or coordinates budgets for the office and associated accounts.
6. May oversee and administer the day-to-day activities of one or more specialized program initiatives for the unit, as assigned.
7. Assists in the coordination, supervision, and completion of special projects, as appropriate.
8. Performs miscellaneous job-related duties as assigned.

Conditions of Employment

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Minimum Qualifications

High school diploma or GED; at least 7 years of experience related to the duties and responsibilities specified, of which at least 2 should be directly related to managing at least one of the functional areas of fiscal services, administration and/or human resources.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Bachelor's degree
• Exceptional interpersonal skills and the ability to interact and work effectively with administrators, academic leadership, faculty, students, community leadership, public officials, funding agencies, and members of the community at large.
• Demonstrated facilitation, organizational, and leadership skills
• Understanding of UNM and the key role it plays in New Mexico

Benefits

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.

Veteran Preference and EEO Statements

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Background Check

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check, which may include a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.