Admin Assistant 3

University of New Mexico; Los Alamos (NM); Hybrid; USD 28,323 - 35,969; Full time

Benefits offered by this job

Benefits package

Tuition assistance programs

Job summary

The University of New Mexico Los Alamos is seeking an Administrative Assistant 3 to provide advanced administrative, fiscal, and operational support within the Business Operations team. You will handle budget administration tasks, manage records and databases, coordinate inventory, and support information-gathering projects.

You will also help plan and coordinate meetings, program functions, and special events, and may assist in training junior staff.

Qualifications

• High school diploma or GED with 5+ years of relevant experience.
• Completed degrees above minimum education may substitute for experience on a year-for-year basis.

Responsibilities

• Provide advanced administrative, fiscal, and operational support.
• Oversee budget administration, records and database management, inventory coordination, and information-gathering projects.
• Coordinate and facilitate meetings, program functions, and special events; assist in training lower-graded staff or student employees.
• Serve as primary contact for students regarding cashiering and payments.

Skills

Customer service

Organizational skills

Communication

Independent judgment

Education

High school diploma or GED

Tools

Microsoft Office Suite

Budget/financial systems knowledge

Job description

This position serves as an Administrative Assistant 3 within Business Operations at UNM‑Los Alamos and provides a broad range of advanced administrative, fiscal, and operational support. The role performs and/or oversees a variety of administrative and planning activities requiring specialized knowledge and independent judgment, including budget administration support, records and database management, inventory coordination, and information‑gathering projects, while also coordinating and facilitating meetings, program functions, and special events and potentially assisting in training lower‑graded staff or student employees.

The Administrative Assistant 3 will directly support the Business Operations Director and the Human Resources Administrator 2, ensuring efficient workflow and alignment of departmental priorities. The position also serves as a key point of contact for students by assisting with cashiering functions and responding to questions related to payments and account processes. The role requires strong organizational, communication, and customer service skills, along with the ability to manage multiple priorities while maintaining accuracy, strict confidentiality, and compliance with institutional policies.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non‑temporary positions assigned to this classification are represented by a labor union and are subject to the terms and conditions of the US‑UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year‑for‑year basis.

Preferred Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) with the ability to quickly learn and effectively utilize UNM budget, financial, and reporting systems.
• Experience managing multiple priorities, maintaining organized records or databases, and supporting administrative processes in a fast‑paced environment.
• Strong customer service and communication skills, with the ability to interact professionally with students, faculty, staff, and external stakeholders while maintaining confidentiality.

Additional Requirements

Campus: Los Alamos
Department: Los Alamos Branch
Employment Type: Staff
Staff Type: Regular – Full‑Time
Status: Non‑Exempt
Pay: Hourly $20.56 – $26.11
Benefits Eligible: This position is benefits eligible. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance, as well as tuition and dependent education programs.

Background Check

Required: Yes

Remote Work

This position is Monday–Thursday in office with Fridays remote.

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd‑party site, please visit UNMJobs to submit an application.

To be considered please provide the following:
1. Cover Letter
2. Current Resume
3. Three professional references

Veteran Preference Program

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

Equal Opportunity Employer

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Background Check Details

The University of New Mexico requires all regular staff positions to successfully pass a pre‑employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html and https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.