Administrative Assistant 2 (10202)

State of Montana; Great Falls (MT); Hybrid; USD 38,000 - 52,000; Full time

Job summary

Montana Department of Public Health and Human Services (DPHHS) is seeking an administrative professional to support the Disability Employment and Transitions Division. The role involves document creation and editing, case file management, and data entry with deadline notifications.

The ideal candidate has strong customer service skills, the ability to handle confidential information, and excels in building effective working relationships within a public service setting.

Qualifications

• Knowledge of administrative support and office work.
• Excellent customer service skills.
• Ability to handle and maintain confidential information.
• Ability to establish and maintain effective work relationships.
• Ability to recognize and solve problems.

Responsibilities

• Creating, proofreading, and editing documents.
• Maintaining consumer case folders by filing notes, correspondence, and records.
• Entering and verifying data, generating reports, and notifying staff of fiscal and case management deadlines.

Skills

Administrative support

Customer service

Confidential information handling

Relationship building

Problem solving

Education

High School Diploma or equivalent

2 years administrative assistance experience

Job description

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Disability Employment and Transitions Division.

Why Join DPHHS

Our mission at DPHHS is to serve Montanans in their communities to improve and protect the health, safety, and well-being, and to empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities w hether you are joining the workforce or have several years of experience.

Qualifications for this Career Opportunity

• Knowledge of administrative support and office work.
• Excellent customer service skills.
• Ability to handle and maintain confidential information.
• Ability to establish and maintain effective work relationships.
• Ability to recognize and solve problems.

Meet minimum qualifications:

• High School Diploma or the equivalent.
• Two years of administrative assistance or office support experience.

Responsibilities

• Creating, proofreading, and editing documents.
• Maintaining consumer case folders by filing notes, correspondence, and records.
• Entering and verifying data, generating reports, and notifying staff of fiscal and case management deadlines.

Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended.

DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply.

Additional Information

• This position may be eligible for partial telework within the state of Montana. Specific conditions will be provided by the supervisor and must adhere to state policy.
• This position is open until filled with frequent screening of applicants.