Administrative Assistant 2

Taleo; Helena (MT); Hybride; USD 32 000 - 34 000; Plein temps

Avantages offerts par ce poste

Telework eligible

Health Insurance

Paid leave & holidays

Retirement plan

Résumé du poste

Montana Department of Public Health and Human Services seeks an Administrative Assistant 2 to support the Helena regional office of the Community Service Bureau, Behavioral Health & Developmental Services Division. The role handles financial records, reception, and document management.

Responsibilities include maintaining records, preparing spreadsheets, and assisting with various recordkeeping systems. A high school diploma and 3–4 years of related office experience are required, with potential

Qualifications

• Knowledge of office administrative processes and procedures.
• Knowledge of bookkeeping and recordkeeping.
• Effective written and oral communication skills.
• Ability to operate personal computer and general office equipment, including spreadsheets and word processing.
• High school diploma or equivalent.
• Three to four years of directly related office experience.
• Other combinations of related education and experience may be considered on a case-by-case basis.

Responsabilités

• Provide office assistance to the Helena regional office of the Community Service Bureau, Behavioral Health & Developmental Services Division.
• Maintain financial records and perform recordkeeping tasks.
• Perform reception duties and manage office supplies.
• Create and maintain word processing documents and spreadsheets.
• Track, process and record information; create, update and purge recordkeeping systems.

Connaissances

Office administration processes

Bookkeeping

Communication

Computer proficiency

Office equipment operation

Office experience (3-4 years)

Formation

High school diploma or equivalent

Outils

Spreadsheets

Word processing

Databases

Email

Internet

Description du poste

Job Description - Administrative Assistant 2 (26142545)

Position Title:

To be considered for this position you must complete the state application and attach all required documents through the Montana State Careers site at www.statecareers.mt.gov . The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Behavioral Health & Developmental Service Division; Developmental Disability Program, Community Service.

This position provides office assistance to the Helena reginal office of the Community Service Bureau, Behavioral Health & Developmental Services Division. The position provides a wide variety of services such as financial record keeping, reception, maintenance of office supplies, creating and maintaining word processing documents and spreadsheets, tracking, processing and recoding information, and creating, updating and purging a variety of recordkeeping systems.

Why Join DPHHS

Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities w hether you are joining the workforce or have several years of experience.

Qualifications for this Career Opportunity

• Knowledge of office administrative processes and procedures.
• Knowledge of bookkeeping and recordkeeping.
• Effective written and oral communication skills.
• Ability to operate personal computer and general office equipment as necessary to complete essential functions, including using spreadsheets, word processing, databases, email, internet, and other computer programs.
• High school diploma or equivalent.
• Three to four years of directly related office experience.
• Other combinations of related education and experience may be considered on a case-by-case basis.

Additional Information

This position may be eligible for partial teleworkwithin the state of Montana.Specific conditions will be provided by the supervisor and must adhere to state policy.

This position is open until filled with frequent screening of applicants.

Applicant Pool Statement : If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment : This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary

23.05 - 23.05 Hourly Telework Eligibility : Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.) Benefits Package Eligibility : Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

1 Employee Status : Regular Schedule : Full-Time Job Type : Standard

Shift

Day Job

Travel

No

Primary Location

Helena Agency : Department of Public Health & Human Services Union : Montana Federation of Public Employees

Posting Date

Oct 7, 2026, 2:50:29 PM Closing Date (based on your computer's timezone) : Dec 7, 2026, 6:59:00 AM

Required Application Materials

References

Contact

Contact Name : Jamie Closson | Contact Email : [e-mail] | Contact Phone : [phone] Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.