Administrative Assistant 2

State of Montana; Helena (MT); Sur place; USD 38 000 - 48 000; Plein temps

Résumé du poste

The State of Montana, Department of Public Health and Human Services, seeks an office assistant for the Helena regional office within the Community Service Bureau, Behavioral Health & Developmental Services Division. The role involves financial record keeping, reception, and a variety of clerical tasks in a public service setting.

Responsibilities include maintaining supplies, creating and updating documents and spreadsheets, tracking and recoding information, and managing multiple recordkeeping

Qualifications

• Knowledge of office administrative processes and procedures.
• Knowledge of bookkeeping and recordkeeping.
• Effective written and oral communication skills.
• Professional customer service skills.
• Ability to operate personal computer and general office equipment; use spreadsheets, word processing, databases, email, internet.

Responsabilités

• Provide office assistance to the Helena regional office.
• Handle reception duties and maintain office supplies.
• Create, update and purge recordkeeping systems and documents.
• Track, process and recode information across systems.

Connaissances

Office administration

Bookkeeping

Communication

Customer service

Computer skills

Formation

High school diploma or equivalent

Outils

Spreadsheets

Word processing

Databases

Email

Internet

Description du poste

To be considered for this position you must complete the state application and attach all required documents through the Montana State Careers site at www.statecareers.mt.gov .

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Behavioral Health & Developmental Service Division; Developmental Disability Program, Community Service.

This position provides office assistance to the Helena reginal office of the Community Service Bureau, Behavioral Health & Developmental Services Division. The position provides a wide variety of services such as financial record keeping, reception, maintenance of office supplies, creating and maintaining word processing documents and spreadsheets, tracking, processing and recoding information, and creating, updating and purging a variety of recordkeeping systems.

Why Join DPHHS

Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities w hether you are joining the workforce or have several years of experience.

Qualifications for this Career Opportunity

• Knowledge of office administrative processes and procedures.
• Knowledge of bookkeeping and recordkeeping.
• Effective written and oral communication skills.
• Professional customer service skills.
• Ability to operate personal computer and general office equipment as necessary to complete essential functions, including using spreadsheets, word processing, databases, email, internet, and other computer programs.

Meet minimum qualifications:

• High school diploma or equivalent.
• Three to four years of directly related office experience.
• Other combinations of related education and experience may be considered on a case‑case basis.

References

Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below.

Additional Information

This position may be eligible for partial telework within the state of Montana. Specific conditions will be provided by the supervisor and must adhere to state policy.

This position is open until filled with frequent screening of applicants.