Administrative Assistant 2 (10202)

Taleo; Great Falls (MT); Hybrid; USD 30,000 - 34,000; Full time

Job summary

The Montana Department of Public Health and Human Services (DPHHS) Disability Employment and Transitions Division is seeking an Administrative Assistant 2. The role provides clerical support, maintains consumer case folders, and handles data entry and reporting while upholding confidentiality.

Responsibilities include document creation and proofreading, data verification, and ensuring staff meet fiscal and case management deadlines. Partial telework within Montana may be available.

Qualifications

• High School Diploma or equivalent.
• Two years of administrative assistance or office experience.

Responsibilities

• Create, proofread, and edit documents.
• Maintain consumer case folders with notes and records.
• Enter and verify data, generate reports, and notify staff of deadlines.

Skills

Administrative support

Data entry

Communication

Education

High School Diploma or equivalent

Job description

Job Description - Administrative Assistant 2 (10202) (26142533)

Position Title:

To be considered for this position you must complete the state application and attach all required documents through the Montana State Careers site at www.statecareers.mt.gov .

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Disability Employment and Transitions Division.

Do you love working with people and have a passion for helping those with disabilities? This position provides administrative support to Disability Employment and Transitions (DET) staff and consumers. Responsibilities include: 1) Creating, proofreading, and editing documents; 2) Maintaining consumer case folders by filing notes, correspondence, and records; and 3) Entering and verifying data, generating reports, and notifying staff of fiscal and case management deadlines.

Why Join DPHHS

Our mission at DPHHS is to serve Montanans in their communities to improve and protect the health, safety, and well-being, and to empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities w hether you are joining the workforce or have several years of experience.

Qualifications for this Career Opportunity

Knowledge of administrative support and office work.

Ability to handle and maintain confidential information.

Ability to establish and maintain effective work relationships.

Ability to recognize and solve problems.

High School Diploma or the equivalent.

Two years of administrative assistance or office support experience.

Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below.

Additional Information

This position may be eligible for partial teleworkwithin the state of Montana.

This position is open until filled with frequent screening of applicants.

Applicant Pool Statement : If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment : This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary

$23.05 - 23.05 Hourly Telework Eligibility : Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.) Benefits Package Eligibility : Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

1 Employee Status : Regular Schedule : Full-Time

Job Type

Standard

Shift

Day Job

Travel

Yes, 5 % of the Time

Primary Location

Great Falls Agency : Department of Public Health & Human Services Union : Montana Federation of Public Employees

Posting Date

Oct 6, 2026, 4:56:21 PM Closing Date (based on your computer's timezone) : Oct 24, 2026, 5:59:00 AM

Contact Name : Erin Sampson | Contact Email : [e-mail] | Contact Phone : [phone] Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application. State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.