Administrative Coordinator

Montana; Helena (MT); Hybrid; USD 42,000 - 55,000; Full time

Job summary

Montana Department of Public Health and Human Services (DPHHS) seeks an Administrative Coordinator for the Child and Family Services Division to handle reception, inquiries, and general office operations.

The role includes maintaining records, processing and organizing documents, coordinating division travel, and supporting meeting planning and training activities with attention to confidentiality and customer service.

Qualifications

• High school diploma or GED required.
• Experience delivering high levels of service.
• Ability to handle confidential information with discretion.

Responsibilities

• Answer phone, walk-in and written inquiries; reception duties.
• Maintain office supplies and process standard documents and spreadsheets.
• Manage division travel for employees and update position data.
• Create, update and purge recordkeeping systems for CFSD.
• Assist in planning, coordinating and executing CFSD meetings, conferences and training.

Skills

Customer service

Problem solving

Communication

Professionalism

Education

High school diploma or GED

Tools

Word processing

Spreadsheets

Job description

Open — Montana has a posting for this job. Posted 17 Oct 2026.

Opens mtstatejobs.taleo.net. Talentify has not checked who owns that address. You apply there — Talentify never asks for an account or a CV.

About this job

To be considered for this position you must complete the state application and attach all required documents through the Montana State Careers site at www.statecareers.mt.gov.

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Child and Family Services Division.

This position is an Administrative Coordinator for the Child and Family Services Division (CFSD). This position is responsible for phone, walk-in, and written inquiries. This position provides a wide variety of services such as reception, maintenance of office supplies, creating and maintaining word processing documents and spreadsheets, updating division organization chart, managing position data, managing division travel for employees, processing and recording information, and creating, updating and purging a variety of recordkeeping systems, in addition to assisting in the management,

planning, coordinating, and executing CFSD meetings, conferences and training.

Why Join DPHHS

Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.

Qualifications for this Career Opportunity

• · Knowledge of the structure and functions of state government and DPHHS.
• · Ability to provide a high level of service delivery by acting on what is necessary to ensure customer satisfaction while maintaining confidentiality of sensitive information.
• · Ability to solve problems using judgment and maintain a professional attitude when dealing with emotional or controversial subjects.
• · Ability to prepare for problems or opportunities in advance, undertake additional responsibilities and respond professionally to situations as they arise without constant supervisory direction.
• o High school diploma or GED and two years of directly related work experience.
• o Directly related experience includes office administrative experience in a governmental environment working with highly sensitive and confidential information and situations.
• o Other combinations of directly related education and experience maybe considered on a case-by-case basis.

Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below.

Additional Information

This position may be eligible for partial telework within the state of Montana. Specific conditions will be provided by the supervisor and must adhere to state policy.