Administrative Coordinator

State of Montana; Helena (MT); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Telework eligibility

Health Insurance

Paid Leave & Holidays

Retirement Plan

Job summary

State of Montana is seeking an Administrative Coordinator in the Child and Family Services Division to manage inquiries, maintain records, and support meetings and training activities. This role requires attention to confidentiality and strong office skills within a government environment.

The position offers telework eligibility within Montana and a comprehensive benefits package, including health insurance and retirement plans.

Qualifications

• High school diploma or GED and two years of directly related work experience.
• Directly related experience includes office administrative experience in a governmental environment working with highly sensitive and confidential information and situations.
• Other combinations of directly related education and experience may be considered on a case-by-case basis.

Responsibilities

• Handle phone, walk-in, and written inquiries with professionalism and discretion.
• Maintain office supplies, create and update word processing documents and spreadsheets, and manage division travel for employees.
• Assist in planning, coordinating, and executing CFSD meetings, conferences, and training.

Education

High school diploma or GED

Job description

Job Description - Administrative Coordinator (26142626)

Position Title:

To be considered for this position you must complete the state application and attach all required documents through the Montana State Careers site at www.statecareers.mt.gov.

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Child and Family Services Division.

This position is an Administrative Coordinator for the Child and Family Services Division (CFSD). This position is responsible for phone, walk-in, and written inquiries. This position provides a wide variety of services such as reception, maintenance of office supplies, creating and maintaining word processing documents and spreadsheets, updating division organization chart, managing position data, managing division travel for employees, processing and recording information, and creating, updating and purging a variety of recordkeeping systems, in addition to assisting in the management,

planning, coordinating, and executing CFSD meetings, conferences and training.

Why Join DPHHS

Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities w hether you are joining the workforce or have several years of experience.

Qualifications for this Career Opportunity

• Knowledge of the structure and functions of state government and DPHHS.
• Ability to provide a high level of service delivery by acting on what is necessary to ensure customer satisfaction while maintaining confidentiality of sensitive information.
• Ability to solve problems using judgment and maintain a professional attitude when dealing with emotional or controversial subjects.
• Ability to prepare for problems or opportunities in advance, undertake additional responsibilities and respond professionally to situations as they arise without constant supervisory direction.
• High school diploma or GED and two years of directly related work experience.
• Directly related experience includes office administrative experience in a governmental environment working with highly sensitive and confidential information and situations.
• Other combinations of directly related education and experience maybe considered on a case-by-case basis.

Additional Information

This position may be eligible for partial teleworkwithin the state of Montana.Specific conditions will be provided by the supervisor and must adhere to state policy.

Applicant Pool Statement : If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Training Assignment : This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary: $

24.60 - 24.60 Hourly

• Telework Eligibility: Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.)
• Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

1

Employee Status : Regular

Schedule : Full-Time

Job Type

Standard

Shift

Day Job

Travel

Yes, 10 % of the Time

Primary Location

Helena

Other Locations

Kalispell

Agency : Department of Public Health & Human Services

Union : 000 - None

Posting Date

Oct 16, 2026, 8:03:33 PM

Closing Date (based on your computer's timezone) : Oct 31, 2026, 5:59:00 AM

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.