Administrative Assistant - $15.50/hour + Weekly Pay

Maytav Bus Co; Saraland (AL); On-site; USD 18,000 - 25,000; Full time

Job summary

Clark Personnel in Saraland, AL, is seeking an Administrative Assistant to join a growing finance team. The role supports accounts receivable activities, communicates with customers and internal departments, and processes payments via card, check, ACH, or online portals.

The position requires strong communication, organization, and problem-solving skills, plus the ability to handle confidential financial information. It is a full-time, on-site opportunity with standard business hours.

Qualifications

• Strong written and verbal communication skills.
• Well-organized with sharp attention to detail.
• Excellent problem-solving skills.
• Knowledge of Microsoft Office and ability to use computers.
• Ability to work independently and as part of a team.
• Professionalism, strong interpersonal skills, and a positive attitude.
• Ability to handle confidential financial information.
• Ability to sit or stand for extended periods and lift up to 25 lbs.

Responsibilities

• Communicate with customers and internal departments about outstanding accounts receivable.
• Process customer payments by credit card, check, ACH, or online portals.
• Create, format, and issue accurate miscellaneous bills.
• Research customer deductions and provide the credit and claims departments with the documentation and approvals needed to process them.
• Review the AR aging at least weekly and help collectors prioritize past-due accounts.
• Work closely with multiple departments to ensure payment applications and outstanding receivables are accurate.
• Route internal and external correspondence, packages, and shipments to the correct departments or individuals safely and on time.
• Create and maintain electronic and physical filing systems.
• Review financial information and maintain confidentiality.
• Participate in special finance projects and other duties as assigned.

Skills

Data entry

AS400 experience

Tools

Microsoft Office

Job description

Position: Administrative Assistant

Location: Saraland, AL

Pay: $15.50/hour

Experience: Data entry and AS400 experience is a plus but not required

Type: Full-time; Contract

Schedule: Monday – Friday, 8:00am – 5:00pm

Clark Personnel is seeking an Administrative Assistant to join a growing and dynamic team!

Job Description:

1. Communicate with customers and internal departments about outstanding accounts receivable
2. Process customer payments by credit card, check, ACH, or online portals
3. Create, format, and issue accurate miscellaneous bills
4. Research customer deductions and provide the credit and claims departments with the documentation and approvals needed to process them
5. Review the AR aging at least weekly and help collectors prioritize past-due accounts
6. Work closely with multiple departments to ensure payment applications and outstanding receivables are accurate
7. Route internal and external correspondence, packages, and shipments to the correct departments or individuals safely and on time
8. Create and maintain electronic and physical filing systems
9. Review financial information and maintain confidentiality
10. Participate in special finance projects and other duties as assigned

Position Requirements:

1. Strong written and verbal communication skills
2. Well-organized with sharp attention to detail
3. Excellent problem-solving skills
4. Knowledge of Microsoft Office and ability to use computers
5. Ability to work independently and as part of a team
6. Professionalism, strong interpersonal skills, and a positive attitude
7. Ability to handle confidential financial information
8. Ability to sit or stand for extended periods and lift up to 25 lbs

Clark Personnel is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream.

We are proud to be an Equal Employment Opportunity and Affinite Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.