Administrative Assistant - Accounting & Finance Department

K&R Staffing HR Consulting LLC; Saraland (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

K&R Staffing HR Consulting LLC in Saraland, AL is seeking an Administrative Assistant to join the Accounting & Finance Department. This full-time role involves working with numbers, strong computer skills, and accurate multitasking in a busy office.

Ideal candidates communicate well, pay close attention to detail, and can work independently or as part of a team. Prior accounting experience is helpful but not required. This position offers growth within a large, established company.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to work independently and in a team.
• Excellent written and verbal communication skills.
• Experience with spreadsheets and preparing reports.
• Accurate data entry and information maintenance.
• AS400 experience is a plus.

Responsibilities

• Process customer payments, including credit cards, checks, ACH transfers, and online payment portals.
• Accurately enter payment information and update customer accounts.
• Prepare and process miscellaneous customer bills.
• Work with multiple departments to ensure payments are applied correctly and outstanding balances are accurate.
• Research customer deductions and provide supporting documentation and approvals to the Credit and Claims Department.
• Review accounts receivable (AR) aging reports weekly and help identify priority past-due accounts for collectors.
• Assist the Pricing Department with updates and price changes.
• Create and maintain organized electronic and physical filing systems.
• Review financial information for accuracy and completeness.
• Handle confidential financial and customer information professionally.
• Provide additional administrative support to the Accounting & Finance Department as needed.

Skills

Organizational skills

Independent worker

Team collaboration

Excellent communication

Spreadsheet experience

Data entry

AS400 experience

Tools

AS400

Job description

Full time | K&R Staffing HR Consulting LLC | United States

Posted On 10/23/2026

Job Information

Administration

City Saraland

State/Province Alabama

36571

Job Description

Position Overview

We are seeking a dependable, organized, and detail-oriented Administrative Assistant to join the Accounting & Finance Department of a large, established company.

This position is ideal for someone who enjoys working with numbers, has strong computer skills, and can manage multiple tasks accurately in a busy office environment.

The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to work both independently and as part of a team. Previous accounting experience is helpful but not required.

Key Responsibilities

• Process customer payments, including credit cards, checks, ACH transfers, and online payment portals.
• Accurately enter payment information and update customer accounts.
• Prepare and process miscellaneous customer bills.
• Work with multiple departments to ensure payments are applied correctly and outstanding balances are accurate.
• Research customer deductions and provide supporting documentation and approvals to the Credit and Claims Department.
• Review accounts receivable (AR) aging reports weekly and help identify priority past-due accounts for collectors.
• Assist the Pricing Department with updates and price changes.
• Create and maintain organized electronic and physical filing systems.
• Review financial information for accuracy and completeness.
• Handle confidential financial and customer information professionally.
• Provide additional administrative support to the Accounting & Finance Department as needed.

Requirements

• Strong organizational skills and attention to detail.
• Ability to work independently and in a team environment.
• Excellent written and verbal communication skills.
• Experience working with spreadsheets and preparing reports.
• Ability to accurately enter and maintain information.
• Previous data entry experience is preferred but not required.
• Experience with AS400 is a plus but not required.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Professional attitude and willingness to learn.

What We're Looking For

We are looking for someone who is dependable, eager to learn, comfortable working with numbers, and takes pride in accuracy. The right candidate will be able to communicate effectively, stay organized, and support multiple departments in a professional office setting.

Opportunity to work with a large, established company.

Gain valuable experience in accounting and finance operations.

Work alongside an experienced, professional team.

Develop administrative, financial, and customer account management skills.

Opportunity for professional growth and development.