Administrative Assistant 1 OR Trainee 1 OR Trainee 2 (1 vacancy) (NY HELPS)

SUNY Oneonta; Town of Oneonta (NY); Sur place; USD 45 000 - 55 000; Plein temps

Résumé du poste

SUNY Oneonta is seeking an Administrative Assistant 1 or Trainee to support the Anthropology Department and the Science Discovery Center (SDC). The role involves handling daily operations, assisting visitors and school groups, and coordinating scheduling, events, and office tasks.

The position is full-time and permanent under NY HELPS, with duties spanning information services, document processing, and website updates. Strong customer service and organizational skills are essential.

Qualifications

• High school diploma or high school equivalency with relevant experience for Trainee roles.
• 2 years administrative support experience for Administrative Assistant 1.
• Ability to use email, word processing and office software.

Responsabilités

• Answering telephone calls, responding to email inquiries, greeting visitors and students.
• Coordinating pre-enrollment and overseeing scheduling, including submitting forms.
• Coordinating events, room reservations, catering orders, posters.
• Overseeing Work Study students and interns; training and orientation as needed.
• Maintaining filing systems and tracking daily workflow; data entry in databases.

Connaissances

Customer service

Office software

Business writing

Office administration

Formation

High school diploma or GED

Two years administrative support experience

Outils

Banner

Argos

Description du poste

TITLE:

Administrative Assistant 1 OR Trainee 1 OR Trainee 2(1 vacancy) (NY HELPS)

LOCATION:

Anthropology and Science Discovery Center

UNIT:

CSEA, Administrative Services

CLASS:

Competitive

SALARY:

49,841. Visa sponsorship is not available for thisposition.

DATE POSTED:

10/14/2026

POST UNTIL:

10/26/2026

This is a joint position in the Department of Anthropology and theScience Discovery Center (SDC). As the Administrative Assistant,you will support the daily operations of both areas by workingclosely with faculty, staff, and students. In the SDC, you willalso engage with visitors and school groups, serving as a welcomingand knowledgeable point of contact. This position combines customerservice and administrative responsibilities in a collaborativeacademic and public-facing environment.

To learn more about the University and the Departments, please visit https://suny.oneonta.edu/, https://suny.oneonta.edu/anthropology, and https://suny.oneonta.edu/science-outreach-activities.

Key Responsibilities

The Administrative Assistant 1 OR Trainee 1 OR Trainee 2 (1vacancy) (NY HELPS) position provides crucial support to the staffin the Anthropology Department and Science Discovery Center.Responsibilities may include but are not limited to:

• Answering telephone calls, responding to email inquiries, andgreeting visitors/students. Providing general information regardingoffice and university processes and directing or transferring callsand inquiries as appropriate.
• Coordinating pre-enrollment and overseeing scheduling,including submitting all related forms.
• Coordinating events, including making room reservations,submitting catering orders, and developing and posting flyers.
• Managing projects or contributing to teamwork, includingoverseeing Federal Work Study students and interns in the SDC.Setting up and maintaining paper and electronic filing systems,tracking work assignments and daily workflow. Providing support,training, or orientation to Work Study students in accordance withestablished procedures.
• Searching for information using various sources, including theinternet. Using information technology applications such as email,word processing, spreadsheets, and databases; performing data entryand recording maintenance in spreadsheets, databases, and systemssuch as Banner and Argos.
• Opening, reading, routing, and distributing incoming mail orother materials.
• Providing services to faculty and staff by assisting withroutine order requests and account-related information. Orderingand distributing office supplies and preparing and tracking routinework orders, print shop requests, and travel-related materials inaccordance with established office procedures.
• Maintaining and updating department and SDC websites, bulletinboards, and other displays, as well as sharing department and SDCinformation through social media platforms.

Requirements:

Competitive Qualifications:

The successful candidate must be reachable on the full-time,permanent Civil Service list for Administrative Assistant 1, ormust have held the permanent title of Administrative Assistant 1 inthe past or be eligible to transfer into the title.

OR

Non-competitive Qualifications:

This title is part of the New York Hiring for Emergency LimitedPlacement Statewide Program (NY HELPS). To be considered forappointment through NY HELPS, candidates must meet thenon-competitive minimum qualifications for this position.

Administrative Assistant Trainee 1:

High school diploma orhigh school equivalency; and six months of experience inadministrative support, which includes use of office software(e.g., email, word processing), provision of customer service,business writing, and/or office administration.

Administrative Assistant Trainee 2:

High school diploma orhigh school equivalency; and one year of experience inadministrative support, which includes use of office software(e.g., email, word processing), provision of customer service,business writing, and/or office administration.

Administrative Assistant 1:

High school diploma or highschool equivalency; and two years of experience in administrativesupport, which includes use of office software (e.g., email, wordprocessing), provision of customer service, business writing,and/or office administration OR certification (e.g., IAAP CertifiedAdministrative Professional).

Preferred Qualifications:

• Experience working in a busy office environment.
• Ability to manage multiple responsibilities simultaneously andprioritize competing demands.
• Strong interpersonal skills.
• Experience using Banner and/or Argos.
• Experience planning, coordinating, or supporting events.

Additional Information:

This is a full-time, permanent position.

For the duration of the NY HELPS Program, this title may be filledvia a non-competitive appointment, which means no examination isrequired but all candidates must meet the minimum qualifications ofthe title for which they apply.

At a future date (within one year of permanent appointment), it isexpected employees hired under NY HELPS will have theirnon-competitive employment status converted to competitive status,without having to compete in an examination. Employees will then beafforded with all of the same rights and privileges of competitiveclass employees of New York State. While serving permanently in aNY HELPS title, employees may take part in any promotionexamination for which they are qualified.

SUNY Oneonta values a diverse university community. Please visit our website on diversity at: https://suny.oneonta.edu/diversity . Moreover, the University is an Equal Opportunity/Affirmative Action employer.Women, persons of color, persons with disabilities, and protectedveterans are encouraged to apply.

\"At SUNY Oneonta, webelieve that diversity is an asset and a source of strength thatenergizes our collective growth and innovation.\" - PresidentAlberto Cardelle.