Administrative Assistant & Events Coordinator

SUNY Oneonta

City of Oneonta (NY)

On-site

USD 45,000 - 55,000

Full time

3 days ago

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Job summary

SUNY Oneonta seeks an Administrative Assistant 1 OR Trainee 1 OR Trainee 2 for the Anthropology and Science Discovery Center in Oneonta, NY. This full-time, permanent role supports daily operations across departments, assists with visitors, scheduling, room bookings, and event coordination, and handles information requests from faculty and students.

The position combines customer service and administrative tasks in a public-facing academic setting.

Qualifications

Requires Civil Service eligibility or transfer eligibility for Administrative Assistant 1.
Administrative Trainee 1 requires HS diploma and 6 months of admin support experience.
Administrative Trainee 2 requires HS diploma and 1 year admin experience.
Administrative Assistant 1 requires HS diploma and 2 years admin experience or IAAP Certified Professional.

Responsibilities

Answer calls, respond to emails, greet visitors and students; provide information on office and university processes.
Coordinate pre-enrollment and scheduling; submit related forms.
Coordinate events; reserve rooms, arrange catering, post flyers.
Support Work Study students and interns; manage filing and daily workflow; train as needed.
Use email, word processing, spreadsheets, and databases; enter data in Banner/Argos; maintain records.