Administrative Assistant 1 (NY HELPS),

State University of New York Cortland; City of Cortland (NY); On-site; USD 40,000 - 48,000; Full time

Job summary

State University of New York Cortland is seeking an Administrative Assistant 1 (NY HELPS) in the Geography/Philosophy departments. The role supports operations, student services, and liaison activities while handling clerical, fiscal, and data management tasks. The position offers a Monday–Friday schedule from 8:00 a.m.

to 4:30 p.m. with progression through Trainee levels to full Performance. Compensation includes steps from Trainee 1 ($40,391) to Trainee 2 ($45,081) and a Full Performance level

Qualifications

• Six months of experience in administrative support including customer service and office software used for daily tasks.
• Proven ability to handle business writing and general office administration duties.
• Certification or assoc. degree may substitute for two years of experience as noted by the employer.

Responsibilities

• Provide administrative support across the Geography/Philosophy departments.
• Serve as primary liaison between campus administration, students, and outside agencies.
• Maintain accurate data management and front-office reception duties.
• Assist with budget records, reimbursements, and purchasing processes where applicable.

Skills

Administrative support

Customer service

Business writing

Office administration

Education

Associates degree in office administration (or related field)

IAAP certification or equivalent

Tools

Office software

Job description

Date:August 27, 2026#08-26

Campus Title:Administrative Assistant 1 (NY HELPS), SG 8-11

Department:Geography/Philosophy

Summary: The Administrative Support position provides comprehensive operational, clerical, fiscal, and student support for the Philosophy and Geography departments and their related programs. Serving as the primary liaison between campus administration, students, and outside agencies, this position dynamically prioritizes tasks to meet the needs of both departments. This ensures seamless daily operations, accurate data management, and excellent front-office reception.

Schedule: Monday Friday, between 8:00 a.m. 4:30 p.m.

Watch To Learn More About Careers At SUNY Cortland

https://www.youtube.com/watch?v=98njPbVKNFY

• Section 70.1 Transfer to Administrative Assistant 1, SG 11: Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory and elective core coursework through the NYS CSEA Partnership website.
• Section 70.1 Transfer to Administrative Assistant Trainee 1, SG 8: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.
• Section 70.1 Transfer to Administrative Assistant Trainee 2, SG 10: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory core coursework.

For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm

Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary.

$40,391 (Trainee 1- NS equated to SG-8)

$45,081 (Trainee 2- NS equated to SG-10)

$47,695 (Full Performance level SG-11)

The Qualifications Are

• Administrative Assistant Trainee 1 (NS Salary Grade 8 $40,391):

  Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Upon satisfactory completion of all mandatory core coursework as a Trainee 1, you will automatically advance to Trainee 2.

• Administrative Assistant Trainee 2 (NS Salary Grade 10 $45,081):

  One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Upon satisfactory completion of all mandatory and elective core coursework, you will advance to the full level of this title without further examination.

• Administrative Assistant 1, Salary Grade 11 $47,695:

  Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. You must also complete all mandatory and elective core coursework.

Substitution

Certification (e.g., IAAP Certified Administrative Professional) or associates degree* in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Preferred Qualifications:

Experience with budget record keeping, reimbursement paperwork, and purchasing processes.

Salary:$40,391-$47,695

Deadline:September 5, 2026