Administrative Assistant 1- CSM College of Science and Math

University of California; Georgia; On-site; USD 17,922 - 25,526; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Vacation time

Tuition Assistance Program

Job summary

The University of California is seeking an Administrative Assistant for the College of Science and Mathematics, located at its Health Science and Summerville campuses. This role involves providing comprehensive administrative support, managing multiple projects, and assisting faculty and students. Candidates should have an associate degree or a high school diploma with relevant experience. Proficiency in Microsoft Office and excellent communication skills are essential. The position offers a minimum salary of $15.77 per hour and numerous benefits including health insurance and a retirement plan.

Qualifications

• Experience in administrative support positions: 3 years with an associate degree, or 6 years without.
• Ability to work independently and make informed decisions.
• Demonstrated excellent customer service and interpersonal skills.

Responsibilities

• Perform administrative duties for College of Science and Mathematics students and faculty.
• Manage multiple delegated projects and prepare financial documentation.
• Assist with events and manage printer/copier repairs.

Skills

Excellent interpersonal skills

Written communication skills

Verbal communication skills

Excellent customer service

Proficient in Microsoft Office

Education

Associate degree in related field

High school diploma or equivalent

Job description

Administrative Assistant 1- CSM College of Science and Math

College/Department Information

The College of Science and Mathematics provides students with a strong foundation in the sciences as well as preparation for careers, citizenship, and a lifelong love of learning. We are committed to providing experiences promoting scientific inquiry and discovery and dedicated to creating opportunities for intellectual growth and community involvement.

Job Summary

This position will perform administrative duties for College of Science and Mathematics (CSM) students and faculty at both the Health Science and Summerville campuses. This position will further be performing administrative duties for the college as a whole under the direction of the Administrative Assistant to the Dean. This position must demonstrate the ability to work independently, professionally, make informed decisions, and communicate regularly with the Administrative Assistant to the Dean. This person must be proactive, positive and work cooperatively as part of a team, keeping in mind their role in representing the college.

Provide administrative support to the College of Science and Mathematics' administrative assistant to the Dean at both Summerville and Health Sciences campuses. Manage multiple delegated projects; prepare financial documentation (requisitions, IDR's, check requests) and maintain a financial spreadsheet of expenditures, serve as administrative representative to AU committees, serve as backup in promotion/tenure process activities, assist with events, manage printer/copier repairs and supply orders, and assist students, faculty and visitors as needed.

Provide administrative support to the college's Assistant and Associate Deans in their capacity as such. Perform communications; coordinate meetings, manage reports, and ongoing spreadsheets, manage facilities requests and work orders, and attend meetings.

Assume all duties for the administrative assistant to the Dean during her absence: coordinate meetings for the Dean, faculty, and staff as requested; attend internal college standing meetings and follow through on resulting action items; attend meetings with HR regarding CSM hiring activity; carry out all requests from the Dean, Associate Dean and Special Advisor to the Dean; review all requests for the Dean's approval and ensure approvals have been requested from Dean or Dean/Provost; process Dean's travel, process Dean's leave, maintain deadlines for the Dean, work with AU partners (faculty affairs, registrar's office, facilities, etc.) under the direction of the Dean; manage all current projects, assess and triage inquiries, and carry out planned college events.

Perform all other job-related duties as assigned.

Associate degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions; or a high school diploma, GED or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.

Preferred Qualifications

Experience working independently and making informed decisions.

Demonstrates excellent customer service and interpersonal skills.

Proficient in Microsoft Office and other computer software/databases.

SKILLS

Excellent interpersonal, written, and verbal communication skills.

ABILITIES

Ability to maintain confidentiality.

Ability to work independently.

Shift/Salary/Benefits

Shift: Days; Monday - Friday

Salary minimum: $15.77 per hour.

Pay Band: B2

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: Until Filled.

Augusta University offers a variety of benefits to full-time benefits‑eligible employees and some of our half‑time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post‑secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer‑friendly environment and providing superior service to our patients, students, faculty, and employees. Augusta University is a patient‑and family‑centered care institution, where employees partner every day with patients and families for success.

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.