Administrative Assistant 1

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Telework up to 3 days/week

Job summary

The Commonwealth of Pennsylvania Department of Health is seeking an Administrative Assistant 1 to support district operations through purchasing, paperwork, and core office procedures, contributing to public health programs.

The role offers full-time hours (37.5/wk) with a potential telework option up to three days per week, and tasks include onboarding, payroll basics, and maintaining resources for audits.

Qualifications

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Responsibilities

• Process Review: Analyze office procedures and recommend improvements to strengthen efficiency
• Office Management: Handle purchasing, maintain equipment, and support business operations for the district
• Timekeeping Duties: Manage leave requests, schedule updates, and basic payroll functions for assigned staff
• Financial Tracking: Maintain fund records, monitor purchases, and prepare documentation for audits
• Personnel Support: Assist with onboarding, offboarding, and employee action changes through required systems
• Staff Assistance: Provide guidance, training, and communication support to district clerical personnel

Education

Four-year college degree or equivalent

Job description

Do you enjoy helping a team stay organized and efficient in its daily work? As an Administrative Assistant 1 with the Department of Health (DOH), you will help manage purchasing, paperwork, and office procedures. This position also strengthens the organization’s mission to protect public health by applying DOH policies, procedures, and administrative systems to support daily operations. Your work supports important public health programs and helps district staff focus on serving the community. Be part of a mission-driven team that values accuracy and teamwork.

This position supports district operations by coordinating administrative processes, managing supplies and equipment, and assisting staff with business and personnel tasks. The work helps ensure public health resources are used effectively and supports smooth daily operations. As an Administrative Assistant 1, you will perform the following duties:

• Process Review: Analyze office procedures and recommend improvements to strengthen efficiency
• Office Management: Handle purchasing, maintain equipment, and support business operations for the district
• Timekeeping Duties: Manage leave requests, schedule updates, and basic payroll functions for assigned staff
• Financial Tracking: Maintain fund records, monitor purchases, and prepare documentation for audits
• Personnel Support: Assist with onboarding, offboarding, and employee action changes through required systems
• Staff Assistance: Provide guidance, training, and communication support to district clerical personnel

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to three days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirement:

• You must pass a background investigation.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.