Clerical Assistant 2 - Adams County Assistance Office

Commonwealth of Pennsylvania; Pennsylvania; Hybride; USD 37 000 - 52 000; Plein temps

Avantages offerts par ce poste

Telework option (part-time)

Résumé du poste

Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 to support Adams County Assistance Office operations. You will help clients, staff, and supervisors with essential clerical tasks, manage records, greet visitors, answer phones, and handle mail distribution.

The role emphasizes organization and teamwork in a busy office setting. The position offers full-time hours (37.5/week) with typical 8:30 AM–5:00 PM shifts and potential for part-time telework.

Qualifications

• Six months as a Clerical Assistant 1 or equivalent federal/state title.
• High school diploma or an equivalent combination of experience and training.
• Ability to meet PA residency requirements and pass background checks.

Responsabilités

• Data Entry Support: Enter client information into computer systems and update records accurately.
• Client Assistance: Greet visitors, answer phones, and guide individuals to the correct staff member.
• Office Operations: Operate office equipment and help maintain supplies and work areas.
• Record Management: File documents, organize records, and prepare materials for shredding when needed.
• Mail Processing: Open, sort, and distribute mail to the proper staff members.

Connaissances

Data entry

Client assistance

Office operations

Record management

Mail processing

Formation

High school diploma

Description du poste

The Clerical Assistant 2 role at the Adams County Assistance Office gives you the chance to help people every day. You will join a team that works hard to support community members who need important services. This position is great for someone who enjoys staying organized and helping others stay on track. Your work will make a real difference in the lives of local families.

This position supports the daily operations of the office by helping clients, staff, and supervisors with important clerical tasks. You will work with computer systems, office equipment, and the public to keep information organized and up to date.

As a Clerical Assistant 2, you will perform the following duties:

• Data Entry Support:Enter client information into computer systems and update records accurately
• Client Assistance:Greet visitors, answer phones, and guide individuals to the correct staff member
• Office Operations:Operate office equipment and help maintain supplies and work areas
• Record Management:File documents, organize records, and prepare materials for shredding when needed
• Mail Processing:Open, sort, and distribute mail to the proper staff members

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 1-hour lunch.
• WORK CONDITIONS:Assigned duties are performed in a controlled office environment. In counties with District Offices, employees may be reassigned to different work sites due to operational needs. Reassignments will be made in compliance with contract language.
• Telework:This position may be eligible to telework part time. Specific details of the telework schedule will be discussed during the interview process. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Gettysburg, PA. The ability to telework is subject to change at any time.

Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting salary of $36,831 (before taxes).

You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• Hiring preference for this vacancy will be given to candidates who live within Adams County. If no eligible candidates who live within Adams County apply for this position candidates who reside in other counties may be considered.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.
• You must pass a background investigation.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.