Administrative Assistant 1 (Local Government) - Delaware County C&Y

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 42,000 - 54,000; Full time

Job summary

The Commonwealth of Pennsylvania's Delaware County Office of Children and Youth Services is seeking an Administrative Assistant 1 to provide essential secretarial support to agency leadership and manage office operations. The role emphasizes sound judgment, strong organization, and the ability to handle confidential materials with discretion.

Responsibilities include serving as back-up supervisor for the clerical unit, guiding daily workflow, and ensuring efficient agency operations.

Qualifications

• Graduation from a four-year college or university or any equivalent combination of experience and training.
• Ability to work independently with sound judgment and strong organizational skills.
• Ability to manage administrative tasks and maintain confidentiality.

Responsibilities

• Provide secretarial support to agency leadership and assist with office management.
• Back-up supervisor for the clerical unit and guide daily workflow.
• Review assignments and determine appropriate steps using independent judgment.
• Prepare, organize, and maintain administrative materials with accuracy and confidentiality.
• Apply knowledge of agency policies and procedures when completing work tasks.
• Support administrative functions to help ensure efficient agency operations.

Skills

Secretarial skills

Organizational skills

Judgment and independence

Education

Bachelor's degree or equivalent

Job description

Are you looking for a rewarding career in human services dedicated to improving the lives of others? Delaware County Department of Human Services, Office of Children and Youth Services has an immediate opening for an Administrative Assistant 1. We are currently seeking a motivated and compassionate individual to join our team. We offer a supportive work environment, an excellent benefit package, and opportunities for career advancement. If you are interested in this career opportunity, please apply today.

This position provides administrative support for agency leadership and helps ensure the smooth operation of office functions. The role requires sound judgment, strong organizational skills, and the ability to manage tasks with independence. As an Administrative Assistant 1, you will perform the following duties:

• Administrative Support:Provide secretarial assistance to agency leadership and assist with office management
• Clerical Oversight:Serve as back-up supervisor for the clerical unit and guide daily workflow
• Task Analysis:Review assignments and procedures and determine appropriate steps using independent judgment
• Document Management:Prepare, organize, and maintain administrative materials with accuracy and confidentiality
• Policy Awareness:Apply knowledge of agency policies and procedures when completing work tasks
• Office Coordination:Support administrative functions to help ensure efficient agency operations

Work Schedule and Additional Information

• Full-time employment
• Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework:You may have the opportunity for hybrid telework after regular status has been achieved after 6 months of employment. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Drexel Hill. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements

• Such training as may have been gained through graduation from a four year college or university; or any equivalent combination of experience and training.
• Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.

Other Requirements

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements

• You must pass a background investigation.
• This position falls under the provisions of the Child Protective Services Law.
  • Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.