Administrative Officer 1 - Beaver County Assistance Office

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

Free parking

Job summary

The Commonwealth of Pennsylvania Beaver County Assistance Office is seeking an Administrative Officer 1 to lead office operations and support a strong team, ensuring efficient workflows that benefit the community.

You will supervise clerical staff, oversee procedures, monitor records, manage equipment, and coordinate budgets, while liaising with banks and partners to keep operations running smoothly. Telework may be possible part time; standard hours are 8:30 AM–5:00 PM, 37.5 hours weekly.

Qualifications

• Two years of experience in varied office management or staff work.
• Bachelor's degree or any equivalent combination of experience and training.
• PA residency requirement.

Responsibilities

• Supervise clerical staff and coordinate office processes to support smooth daily operations
• Review policies and recommend changes that improve workflow and align with agency requirements
• Monitor controlled documents, reports, and logs to ensure accuracy and security
• Manage office equipment, technology needs, and maintenance activities
• Review expenditures, track budgets, and support reconciliation of accounts and purchasing activities
• Serve as liaison with banks, staff, and outside partners to resolve problems and maintain effective operations

Education

Bachelor's degree

Job description

Do you thrive on keeping workflows efficient, organized, and running flawlessly? The Beaver County Assistance Office is looking for a dedicated Administrative Officer 1 who enjoys leading office operations and supporting a strong team. This role allows you to guide important administrative processes that keep services functioning seamlessly for the community. Your attention to detail and problem-solving skills will help improve workflow and office efficiency. Step into a role where your leadership helps the entire office succeed!

This position provides administrative support and direction for clerical operations, office procedures, and workflow coordination. As a Administrative Officer 1, you will perform the following duties:

• Clerical Leadership: Supervise clerical staff and coordinate office processes to support smooth daily operations
• Procedure Oversight: Review policies and recommend changes that improve workflow and align with agency requirements
• Record Management: Monitor controlled documents, reports, and logs to ensure accuracy and security
• Equipment Coordination: Manage office equipment, technology needs, and maintenance activities
• Financial Monitoring: Review expenditures, track budgets, and support reconciliation of accounts and purchasing activities
• Communication Support:Serve as liaison with banks, staff, and outside partners to resolve problems and maintain effective operations

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch.
• Telework: This position may be eligible to telework part time. Specific details of the telework schedule will be discussed during the interview process. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you must report to the headquarters office in Beaver County. The ability to telework is subject to change at any time.
• Work Conditions:Assigned duties are performed in a controlled office environment. In counties with district offices, employees may be reassigned to different work sites due to operational needs. Reassignments will be made in compliance with contract language.
• Salary:In some cases, the starting salary may be non-negotiable.
• FREE parking!
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and bachelor's degree;or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.
• You must pass a background investigation.
• This position requires submission of an annual financial disclosure.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.