Administrative Assistant - 007979

University of South Alabama; Mobile (AL); On-site; USD 36,000 - 48,000; Full time

Job summary

The University of South Alabama's Real Estate Services and Asset Management department seeks an Administrative Assistant to provide secretarial, clerical, and administrative support on a regular full-time basis.

Responsibilities include scheduling, travel arrangements, document preparation, and coordination of meetings and events, with attention to policy compliance and accuracy.

Qualifications

• High school diploma or equivalent plus five years of related administrative experience.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Provides secretarial, clerical and administrative support for the Office of Real Estate Services and Asset Management.
• Interprets rules, regulations and policies while supporting division units in planning and completing duties.
• Makes travel arrangements, schedules appointments, and maintains multiple calendars.
• Prepares travel requests, reimbursements, reports, requisitions and purchase orders using various systems.
• Coordinates meetings, workshops, conferences and other events.
• Serves as recording secretary at select meetings and distributes minutes.

Skills

Secretarial experience

Administrative experience

Five years experience

Education

High school diploma or equivalent

Job description

Posting Details

• Position Number: 007979
• Position Title: Administrative Assistant - 007979
• Division: Finance and Administration
• Department: 175300 - USA Properties
• Minimum Qualifications: High school diploma or equivalent and five years of progressively responsible administrative and secretarial experience. An equivalent combination of education and experience may be considered.
• Job Description Summary: The University of South Alabama's department of Real Estate Services and Asset Management is seeking to hire an Administrative Assistant.
• Working Days: Monday - Friday
• Working Hours: 8:00 a.m. - 5:00 p.m.
• Job Location: Main Campus
• Full-time or Part-Time: Full Time
• Regular or Temporary: Regular
• Number of Vacancies: 1
• Job Open Date: 07/30/2026
• Open Until Filled: Yes

Essential Functions

• Provides secretarial, clerical and administrative support for the Office of Real Estate Services and Asset Management under the direction of the Executive Director, along with minor support for the Chief Economic Development Officer and Office of Commercialization and Industry Collaboration.
• Interprets rules, regulations and policies while supporting the units of the division in planning, initiating, and carrying to completion moderately complex duties.
• Makes travel arrangements, schedules appointments, and assists in maintaining multiple personal and scheduled room use calendars.
• Prepares travel requests and travel reimbursements, correspondence, reports, requisitions, purchase orders, fund/revenue transfers, and direct pays which requires proficient use of Adobe, Microsoft Office (Word, Excel, PowerPoint), Google Workspace, Concur, and Banner Finance Systems and/or designated accounting Program(s) as directed.
• Coordinates meetings, workshops, conferences, and other events.
• Serves as recording secretary at select meetings including scheduling, distribution of official meeting minutes, and catering coordination.
• Researches, creates and/or edits complex reports and documents.
• Reviews and edits documents for accuracy and completeness, and compliance with University guidelines.
• Receives and distributes incoming mail, phone calls, department inquiries and visitors.
• Communicates frequently with other directors, departmental chairs, faculty, administrators, non-University personnel, etc.
• Regular and prompt attendance.
• Ability to work schedule as defined and additional hours as required.
• Related duties as required.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents

Required Documents

Optional Documents

1. Resume
2. Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report

The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

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