Administrative Assistant #13065

Actus Consulting Group; Plano (TX); On-site; USD 25,000 - 33,000; Part time

Job summary

Actus Consulting Group in Plano, TX is seeking an Administrative Assistant to provide essential administrative and operational support to Business Unit leadership and teams. You will help coordinate meetings, travel, documentation, and expense tracking in a fast-paced environment.

The role requires strong organizational skills, professionalism, and proficiency with Excel, PowerPoint, and Word, along with the ability to analyze and present data for reporting and tracking.

Qualifications

• Bachelor's degree required in a related field.
• 3–5 years of proven success in executive administrative support and office operations.
• Advanced proficiency in Microsoft Office Suite, especially Excel, PowerPoint, and Word.

Responsibilities

• Provide comprehensive administrative support to Business Unit leadership and team members.
• Coordinate daily operations including meeting scheduling, travel arrangements, and invoice processing.
• Collaborate with HR and General Affairs on clerical and office management tasks.
• Manage inventory, shipments, and deliveries for the business unit.
• Maintain and update administrative data with accuracy and timeliness.
• Prepare and submit reports, documents, and data to relevant departments or organizations.
• Analyze and present data using Excel, PowerPoint, and Word for reporting and operational tracking.
• Organize team events and support internal communications.
• Serve as the primary contact for administrative inquiries and ensure cross-functional clarity.
• Handle expense figures, cost tracking, and cost-related documentation to support financial operations as needed.

Skills

Excel

PowerPoint

Word

Data analysis

Expense tracking

Communication

Organization

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

About the Role
Type: Temp
Duration: 6 months (Extendable)
Start Date: ASAP

The Administrative Assistant will provide essential administrative and operational support to Business Unit leadership and team members. This role is ideal for a detail-oriented, proactive professional who enjoys coordinating daily operations, managing documentation, supporting financial tracking, and helping ensure smooth communication across teams. The position requires strong organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Essential Functions

• Provide comprehensive administrative support to Business Unit leadership and team members.
• Coordinate daily operations including meeting scheduling, travel arrangements, and invoice processing.
• Collaborate with HR and General Affairs on clerical and office management tasks.
• Manage inventory, shipments, and deliveries for the business unit.
• Maintain and update administrative data with accuracy and timeliness.
• Prepare and submit reports, documents, and data to relevant departments or organizations.
• Analyze and present data using Excel, PowerPoint, and Word for reporting and operational tracking.
• Organize team events and support internal communications.
• Serve as the primary contact for administrative inquiries and ensure cross-functional clarity.
• Handle expense figures, cost tracking, and cost-related documentation to support financial operations as needed.

Qualifications

• Proven experience in executive-level administrative support.
• Strong proficiency in Microsoft Excel, PowerPoint, and Word.
• Skilled in handling financial data, including expense tracking and cost management.
• Capable of analyzing and presenting data for reporting.
• Excellent verbal and written communication skills.
• Excellent organizational and time management skills.
• Positive attitude, sense of humor, and ability to build friendly and collaborative relationships quickly.
• Willingness to go above and beyond to ensure tasks are completed effectively.
• Experience supporting executive-level leadership in a fast-paced environment.
• Demonstrated ability to manage financial tracking and reporting.

Requirements

• Bachelor's degree in Business Administration, Communications, or a related field.
• 3–5 years of proven success in executive administrative support and office operations.
• Experience in communicating and applying company policies and procedures.
• Advanced proficiency in Microsoft Office Suite, especially Excel, PowerPoint, and Word.