Senior Administrative Assistant

Testing Site - JPMC; Cottonwood Heights (UT); On-site; USD 52,000 - 66,000; Full time

Job summary

Testing Site - JPMC in Cottonwood Heights, UT seeks a Senior Administrative Assistant to support the Consumer and Community team. You will manage calendars, screen calls, coordinate meetings, and handle travel logistics with a focus on confidentiality and professionalism.

The role requires at least three years of administrative experience, excellent communication skills, and strong MS Office proficiency. A college degree is a plus, and the position is office-based, Monday through Friday.

Qualifications

• At least three years of administrative experience.
• Advanced ability to organize and manage complex calendars.
• Discretion and good judgment in confidential situations.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Excellent telephone etiquette and ability to manage competing priorities, including calendar management.

Responsibilities

• Maintain complex and detailed calendars.
• Screen incoming calls and determine priority while protecting sensitive information.
• Coordinate internal and external meetings and travel logistics (domestic and international).
• Arrange and coordinate events, including catering and transportation.
• Process invoices and T&E expense claims following policies and guidelines.
• Assist with staff onboarding and off-boarding, equipment setup and system access.
• Produce professional emails and messages to stakeholders at all levels.
• Maintain department documents, org charts, and Executive bios.
• Handle routine activities independently and flag delays or issues in advance.
• Assist in editing spreadsheets and presentations for client meetings.

Skills

Administrative experience

Organization skills

Discretion

Interpersonal skills

Written communication

Microsoft Office

Phone etiquette

Calendar management

Education

College degree

Job description

Become an integral part of the Consumer and Community team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Senior Administrative Assistant in Consumer and Community team, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output.

Job responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio’s
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

• At least three years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

• College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.