Administrative Assistant

Advance Services Inc.; Yakima (WA); On-site; USD 30,000 - 33,000; Full time

Job summary

Advance Services Inc. is seeking an Administrative Assistant I to provide essential office support and help managers and staff stay organized.

The role involves greeting visitors, answering calls, and assisting various departments with data entry, file organization, and carrier-related tasks. Ideal candidates will have a High School Diploma and proven experience with Microsoft Office (especially Excel and Acrobat), strong time management, attention to detail, and excellent written and verbal

Qualifications

• Requires High School Diploma.
• Experience with Microsoft Office, especially Excel and Acrobat.
• Excellent time management and ability to multi-task and prioritize.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Ability to communicate effectively via phone and email.

Responsibilities

• Greet guests, clients and visitors; answer inquiries and direct them appropriately.
• Answer and route incoming calls; take messages and transfer as needed.
• Support Group Management & Marketing team: set up new groups, evaluate group census for eligibility, follow up to fulfill carrier requirements, provide support to agents.
• Assist Commissions department: data entry of commissions, process and monitor, reconcile statements with receipts, organize and file documents, data entry of new applications, update pending applications, monitor data files from carriers.
• Manage mailboxes: review, distribute, file.
• Schedule supply orders.
• Other duties as assigned.

Skills

Microsoft Office

Excel

Acrobat

Time management

Communication

Education

High School Diploma

Job description

Job Summary: The Administrative Assistant I provides administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material.

Primary Responsibilities:

• Greet guests, clients, and visitors; answer inquiries and direct them to appropriate destinations.
• Answer and route incoming phone calls; take messages and transfer calls as needed.
• Assist Group Management & Marketing team
  • Set up new groups
  • Evaluate & prepare group census’ to determine eligibility for group coverage
  • Follow up to fulfill carrier requirements as needed
  • Provided support to agents
• Assist Commissions department
  • Data entry of commission received
  • Process and monitor incoming commissions
  • Reconcile statements with receipts
  • Organize & file all documents
  • Data entry of new applications
  • Update status of pending applications
  • Monitor processing of data files from carriers
• Manage various mailboxes
  • Review and distribute as appropriate
  • File
• Schedule supply orders as needed
• Other duties as assigned

Primary Skills & Requirements:

• At least High School Diploma required
• Experience and proficiency with Microsoft Office specially with Excel and Acrobat.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Ability to effectively communicate via phone and email.

Shift:

Monday-Friday

Pay:

$22-$24