Administrative Assistant

Midwest; Woodbury (MN); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Paid holidays

Vacation time

Sick time

Paid personal health day

Job summary

Midwest ENT is seeking an Administrative Assistant to support our healthcare team and patients in a dynamic, patient-focused environment. You will contribute across multiple specialty areas including ENT, Allergy & Asthma, and Facial Plastics, delivering a world-class experience through organized, thoughtful administrative support.

The role offers daily responsibilities such as answering calls, mail handling, mail processing, and coordinating meals for meetings.

Qualifications

• High School Diploma or equivalent is required.
• At least 1 year of customer service or reception experience is preferred.
• Comfort with Microsoft Office applications (Outlook, Teams, Excel) is expected.

Responsibilities

• Answer and route switchboard calls with a warm, professional tone.
• Sort and distribute incoming mail to the right people and departments.
• Process and apply postage to outgoing mail and packages.
• Monitor and order office supplies, keeping shared spaces stocked and organized.
• Order and coordinate meals for meetings, including dietary needs and delivery timing.
• Support the administrative team with other projects and tasks as assigned.

Skills

Customer service

Reception

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Description

Midwest Culture

Here at Midwest ENT, we are committed to respecting every person, acting with integrity, and owning our outlook. We provide our employees with a comfortable and productive work environment that is patient focused, and relationship based. We take responsibility for reinforcing the strength, health, and safety of the communities in which we work and live.

Mentorship & Career Growth

Our team is dedicated to supporting and empowering new team members. Our team has a wide range of experience levels and tenures. We are focused on building an environment that supports knowledge sharing and mentorship.

Work/Life Balance

Our team puts a high value on work-life balance. We believe finding the right balance between your personal and professional life is important. We offer a Monday-Friday schedule. Our business hours are from 8am-5pm. We also provide paid holidays, Vacation and Sick time. All employees are also provided a paid personal health day.

Administrative Assistant

Do you want to share your passion for healthcare? Are you looking for your next challenge? Join us in partnering with our patients to improve well-being through comprehensive high-value healthcare.

This is an amazing opportunity to contribute to a growing organization and utilize your skills in multiple specialty areas including ENT, Allergy & Asthma, and Facial Plastics. Your role as an Administrative Assistant will allow you to serve the community, simplify healthcare, and help to provide creative solutions to ensure a world class experience. You'll join a creative and passionate team of physicians and clinical staff. This role offers plenty of opportunity to grow your skills and expand your knowledge in healthcare!

Responsibilities

• Answer and route switchboard calls with a warm, professional tone
• Sort and distribute incoming mail to the right people and departments
• Process and apply postage to outgoing mail and packages
• Monitor and order office supplies, keeping shared spaces stocked and organized
• Order and coordinate meals for meetings, including dietary needs and delivery timing
• Support the administrative team with other projects and tasks as assigned

Requirements

Basic Qualifications

• High School Diploma or equivalent
• 1 year customer service or reception experience
• Comfort with Microsoft Office (Outlook, Teams, Excel)

Preferred Qualifications

• Excellent organization and attention to detail
• Ability to juggle multiple tasks and shifting priorities

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment.