Administrative Assistant

BayCare Health System; Winter Haven (FL); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Health, Dental, Vision

Paid time off

Tuition reimbursement

401k match

Yearly performance appraisals

Team award bonus

Community discounts

Amazing team to work with

Job summary

BayCare Health System in the Winter Haven area seeks an Administrative Assistant to provide essential secretarial support to the Director, manage calendars, coordinate travel, and prepare various documents. The role emphasizes professionalism and confidentiality within a respected healthcare network.

The position is full-time, on-site, with a daytime M-F schedule (7:00AM–3:30PM) in Winter Haven, offering opportunities to collaborate with a dedicated team and contribute to patient-centered care.

Qualifications

• High School diploma or equivalent is required.
• 2 years of administrative support experience is required.
• Associates degree in a related field is preferred.

Responsibilities

• Provide administrative/secretarial support to the Director as required.
• Manage the Director's schedule including travel arrangements, meetings, and screening calls.
• Prepare correspondence, memos, reports, minutes, etc. as instructed.
• Perform other administrative and secretarial functions as required by the Director.
• Greet and direct visitors and team members.
• Maintain the highest level of professionalism and confidentiality.

Skills

Administrative support

Time management

Organizational skills

Education

High School or equivalent

Associates Degree in related field

Job description

At BayCare, we are proud to be one of the largest employers in the Tampa Bay area. Our network consists of 16 community-based hospitals, a long-term acute care facility, home health services, outpatient centers and thousands of physicians. With the support of more than 30,000 team members, we promote a forward-thinking philosophy that’s built on a foundation of trust, dignity, respect, responsibility and clinical excellence.

Administrative Assistant Responsibilities

• Provide administrative/secretarial support to the Director as required.
• Manage the Director's schedule to include travel arrangements, coordinating meetings and appointments, and screening telephone calls.
• Prepare correspondence, memos, reports, minutes, etc. as instructed.
• Perform other administrative and secretarial functions as required by the Director.
• Greet and direct visitors and team members.
• Maintain the highest level of professionalism and confidentiality.

Minimum Requirements

High School or Equivalent

Preferred

• Associates Degree in a related field

Required

• 2 years of Administrative Support experience

Benefits

• Benefits (Health, Dental, Vision)
• Paid time off
• Tuition reimbursement
• 401k match and additional yearly contribution
• Yearly performance appraisals and team award bonus
• Community discounts and more
• AND the chance to be part of an amazing team and a great place to work!

Facility

BayCare Health System, Surgery-WHH

Location: Winter Haven

Status: Full Time, Exempt: No

Shift Hours: M-F 7:00AM -3:30PM, Varies

Shift: Shift 1

Shift 1 = Days, 2 = Evenings, 3 = Nights, 4 = Varies

Weekend Work: None

On Call: No

Remote Work: Never

Equal Opportunity Employer Veterans/Disabled