Administrative Assistant

Roseviewhc; Williamsport (Lycoming County); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Job summary

Rose View Nursing and Rehabilitation Center in Williamsport, PA is seeking an organized Administrative Assistant to support the daily administrative operations of our skilled nursing facility. The role requires a professional, welcoming demeanor and the ability to manage multiple priorities in a healthcare environment.

The ideal candidate will have strong organizational and communication skills, proficiency in Word, Excel, and Outlook, and a high school diploma.

Qualifications

• High school diploma or equivalent.
• Experience as an administrative assistant/clerical role preferred.
• Healthcare/long-term care setting experience is a plus.
• Proficiency in Microsoft Office (Word, Excel, Outlook) preferred.

Responsibilities

• Provide general administrative support to facility leadership and department heads.
• Answer and direct phone calls; respond to inquiries and relay messages professionally.
• Greet visitors and assist residents, families, staff, and outside representatives as needed.
• Prepare, organize, file, and maintain documents, correspondence, reports, and records.
• Assist with data entry, spreadsheets, scanning, copying, and document preparation.
• Schedule meetings, maintain calendars, and assist with meeting preparation.
• Distribute mail and coordinate office communications.
• Maintain organized filing systems and confidentiality of documents.
• Assist with onboarding paperwork and personnel-related administrative tasks.

Skills

Strong communication

Organizational skills

Multitasking

Attention to detail

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

NOW HIRING: Full-Time Administrative Assistant

Rose View Nursing and Rehabilitation Center
1201 Rural Ave, Williamsport, PA 17701

Position: Administrative Assistant
Job Type: Full-Time
Location: Williamsport, Pennsylvania

Join Our Team!

Rose View Nursing and Rehabilitation Center is seeking an organized, dependable, and detail-oriented Administrative Assistant to support the daily administrative operations of our skilled nursing facility.

The ideal candidate will have strong organizational and communication skills, a professional and welcoming demeanor, and the ability to manage multiple priorities in a fast-paced healthcare environment. This position plays an important role in keeping office operations running smoothly while supporting facility leadership and departmental teams.

Key Responsibilities

• Provide general administrative and clerical support to facility leadership and department heads.

• Answer and direct phone calls, respond to inquiries, and relay messages professionally.

• Greet visitors and assist residents, families, staff, and outside representatives as needed.

• Prepare, organize, file, and maintain documents, correspondence, reports, and records.

• Assist with data entry, spreadsheets, scanning, copying, and document preparation.

• Schedule meetings, maintain calendars, and assist with meeting preparation.

• Distribute incoming and outgoing mail and coordinate office communications.

• Maintain organized filing systems and ensure documents are handled accurately and confidentially.

• Assist with tracking paperwork, preparing reports, and completing administrative follow-up.

• Support onboarding paperwork and other personnel-related administrative tasks as assigned.

• Communicate with other departments to help coordinate daily facility operations.

• Perform additional administrative duties as needed.

Qualifications

• High school diploma or equivalent required.

• Previous administrative assistant, clerical, or office support experience preferred.

• Experience in a healthcare, skilled nursing, rehabilitation, or long-term care setting is a plus.

• Proficiency in Microsoft Office, including Word, Excel, and Outlook, preferred.

• Strong written and verbal communication skills.

• Excellent organizational skills and attention to detail.

• Ability to multitask, prioritize responsibilities, and meet deadlines.

• Professional, courteous, and service-oriented approach when interacting with residents, families, and staff.

• Ability to maintain confidentiality and handle sensitive information appropriately.

Why Join Rose View?

• Full-time employment opportunity.

• Collaborative and supportive work environment.

• Opportunity to contribute to the daily operations of a skilled nursing facility.

• Professional development and opportunities to expand your administrative skills.

Rose View Nursing and Rehabilitation Center is an Equal Opportunity Employer.