Administrative Assistant

Rose View Rehab and Care Center; Williamsport (Lycoming County); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Collaborative and supportive work环境

Professional development opportunities

Equal opportunity employer

Job summary

Rose View Nursing and Rehabilitation Center is seeking a detail‑oriented Administrative Assistant to support daily operations at our Williamsport facility. You will work closely with facility leadership and departmental teams to maintain smooth office functioning.

Ideal candidates bring strong organization, clear communication, and a professional, courteous demeanor in a fast-paced healthcare environment. Experience in healthcare is a plus, with opportunities for professional development.

Qualifications

• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook).
• Experience in healthcare settings is a plus.

Responsibilities

• Provide general administrative and clerical support to facility leadership and department heads.
• Answer and direct phone calls, respond to inquiries, and relay messages professionally.
• Greet visitors and assist residents, families, staff, and external representatives.
• Prepare, organize, file, and maintain documents, correspondence, reports, and records.
• Assist with data entry, spreadsheets, scanning, copying, and document preparation.
• Schedule meetings, maintain calendars, and assist with meeting preparation.
• Distribute mail and coordinate office communications.
• Maintain organized filing systems and ensure confidentiality.
• Assist with tracking paperwork, preparing reports, and administrative follow-up.
• Support onboarding paperwork and other personnel-related administrative tasks.
• Communicate with other departments to help coordinate daily facility operations.

Skills

Organizational skills

Communication skills

Detail-oriented

Confidentiality

Customer service

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

NOW HIRING: Full-Time Administrative Assistant

Rose View Nursing and Rehabilitation Center
1201 Rural Ave, Williamsport, PA 17701

Position: Administrative Assistant
Job Type: Full-Time
Location: Williamsport, Pennsylvania

Join Our Team!

Rose View Nursing and Rehabilitation Center is seeking an organized, dependable, and detail-oriented Administrative Assistant to support the daily administrative operations of our skilled nursing facility.

The ideal candidate will have strong organizational and communication skills, a professional and welcoming demeanor, and the ability to manage multiple priorities in a fast-paced healthcare environment. This position plays an important role in keeping office operations running smoothly while supporting facility leadership and departmental teams.

Key Responsibilities

• Provide general administrative and clerical support to facility leadership and department heads.

• Answer and direct phone calls, respond to inquiries, and relay messages professionally.

• Greet visitors and assist residents, families, staff, and outside representatives as needed.

• Prepare, organize, file, and maintain documents, correspondence, reports, and records.

• Assist with data entry, spreadsheets, scanning, copying, and document preparation.

• Schedule meetings, maintain calendars, and assist with meeting preparation.

• Distribute incoming and outgoing mail and coordinate office communications.

• Maintain organized filing systems and ensure documents are handled accurately and confidentially.

• Assist with tracking paperwork, preparing reports, and completing administrative follow-up.

• Support onboarding paperwork and other personnel-related administrative tasks as assigned.

• Communicate with other departments to help coordinate daily facility operations.

• Perform additional administrative duties as needed.

Qualifications

• High school diploma or equivalent required.

• Previous administrative assistant, clerical, or office support experience preferred.

• Experience in a healthcare, skilled nursing, rehabilitation, or long-term care setting is a plus.

• Proficiency in Microsoft Office, including Word, Excel, and Outlook, preferred.

• Strong written and verbal communication skills.

• Excellent organizational skills and attention to detail.

• Ability to multitask, prioritize responsibilities, and meet deadlines.

• Professional, courteous, and service-oriented approach when interacting with residents, families, and staff.

• Ability to maintain confidentiality and handle sensitive information appropriately.

Why Join Rose View?

• Full-time employment opportunity.

• Collaborative and supportive work environment.

• Opportunity to contribute to the daily operations of a skilled nursing facility.

• Professional development and opportunities to expand your administrative skills.

Rose View Nursing and Rehabilitation Center is an Equal Opportunity Employer.