Administrative Assistant

Foulston Siefkin LLP; Wichita (KS); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Benefits package

Job summary

Foulston Siefkin LLP is seeking an Administrative Assistant to join our Wichita location. The role supports Firm Administration with Operations, HR and Events, including assisting with large projects and technology implementations. This is a full-time, benefit-eligible position.

Responsibilities include coordinating events, onboarding and ATS maintenance, time and attendance, data entry, correspondence, and special projects. On-site hours are typical, with occasional evenings or weekends.

Qualifications

• Ability to handle sensitive information with confidentiality and professionalism.
• Detail-oriented with a strong focus on accuracy.
• Organize and correctly prioritize tasks.
• Strong technical skills with expertise in Microsoft Office products.
• Excellent written and verbal communication skills.
• Strong critical thinking and problem-solving skills.
• Engaging, customer-centric mindset.
• Ability to think creatively to design artistic fliers/invitations.
• Prior experience in a professional office setting preferred.
• Bachelor’s degree in Business, Communications or HR preferred.

Responsibilities

• Provide support to the administrative team across Operations, Human Resources and Firm Events.
• Manage the Firm training software and wellness database.
• Coordinate internal Firm events and meetings onsite and offsite (occasional evening or weekend hours).
• Assist with onboarding and maintenance of the applicant tracking system.
• Support time and attendance procedures.
• Process registrations, renewals and expenses.
• Data entry, scanning and filing.
• Prepare correspondence.
• Assist with special projects and other duties as assigned.

Skills

MS Office

Attention to detail

Organization

Communication

Confidentiality

Problem-solving

Customer-centric mindset

Creative flyer design

Time management

Education

Bachelor’s degree in Business, Communications or HR

Tools

Applicant tracking system

Job description

Foulston Siefkin LLP is recruiting for a team member to join our Wichita location as an Administrative Assistant. This full-time position will support Firm Administration with a variety of tasks related to Operations, Human Resources and Firm Events. Assisting with large projects and technology implementations round out the overall responsibilities. This is a full-time, benefit eligible position.

Responsibilities include providing overall support to the administrative team including, but not limited to:

• Manage the Firm training software and wellness database
• Coordinate internal Firm events and meetings onsite and offsite (may involve occasional evening or weekend hours)
• Assist with onboarding and maintenance of the applicant tracking system
• Support time and attendance procedures
• Process registrations, renewals and expenses
• Data entry, scanning and filing
• Prepare correspondence
• Special projects and other duties as assigned

Qualifications include:

• Ability to handle sensitive information with a high level of confidentiality, discretion and professionalism
• Detail-oriented with a strong focus on accuracy
• Ability to organize and correctly prioritize tasks
• Strong technical skills with expertise in Microsoft Office products
• Excellent written and verbal communication skills
• Strong critical thinking and problem-solving skills
• Engaging, customer-centric mindset
• Ability to think creatively to design artistic fliers/invitations
• Prior experience in a professional office setting, highly preferred
• Bachelor’s degree in Business, Communications or HR, preferred

This position is on-site Monday through Friday. Typical hours are 8:00 am - 5:00 pm.

Compensation is commensurate with experience.

We proudly represent a diverse client base, ranging from individuals and emerging businesses to Fortune 500 companies. We believe that each of our team members is an important part of the Firm's overall success. The Firm could not provide excellent legal services without superior attorneys and employees, so we look for the very best at all levels of our organization.

Contributing to the communities in which we live and work is an important part of our Firm's values. Our attorneys and staff are involved with many charitable, civic, and community organizations that provide needed resources and help make our cities great places to live.

Foulston offers a robust benefits package and we strive to provide a positive work environment that is both professionally and financially rewarding. Foulston is an equal opportunity employer.