Legal Administrative Assistant

Foulston Siefkin LLP; Wichita (KS); On-site; USD 35,000 - 45,000; Full time

Job summary

Foulston Siefkin LLP in Wichita, KS seeks a Legal Administrative Assistant to support attorneys across practice areas. This on-site role requires strong organization, attention to detail, and the ability to manage calendars, filings, and client communications.

Responsibilities include drafting and editing documents, handling billing support, document management, travel arrangements, and conflict procedures.

Qualifications

• Excellent Word processing skills with Microsoft Word.
• Strong interpersonal and written/spoken communication abilities.
• Professional demeanor and high integrity.
• Experience as Legal Administrative Assistant or similar preferred.

Responsibilities

• Prepare, edit, and revise business and legal documents from drafts or templates.
• Assist with document production and exhibit preparation.
• Communicate with courts, file documents, schedule, and resolve conflicts.
• Work with document versioning and comparisons.
• Manage attorney calendars, phone calls, and mail; arrange travel.
• Maintain client files using the Firm document management system.
• Open/close client files following conflict procedures.
• Assist attorneys with recording and billing time and preparing client bills.
• Manage deadlines and scheduling for matters.
• Communicate professionally with clients and others in person, by phone, and in writing.
• Support attorneys, paralegals, and clients to fulfill the Firm’s mission.

Skills

Microsoft Word

Interpersonal skills

Verbal & written communication

Professional demeanor

Legal administrative experience

Job description

LEGAL ADMINISTRATIVE ASSISTANT

If you enjoy working with complex legal documents, have strong organization skills, and a passion for helping others, this could be the role for you! Foulston is looking for a teammate to help support attorneys in our Wichita office as a Legal Administrative Assistant. This position offers the opportunity to work with many different practice areas and therefore requires flexibility and a desire for continuous learning. Critical thinker, team player, and detail oriented round out the characteristics of our ideal candidate.

As one of the most respected law firms in the state of Kansas for over a century, Foulston represents a diverse client base ranging from individuals and emerging businesses to Fortune 500 companies. During this time, the Firm has grown to more than 80 attorneys and three offices. Philanthropy continues to be a priority, and we are dedicated to improving the communities where we work and live through community involvement.

We believe that each of our team members is an important part of the Firm’s overall success. The Firm could not provide excellent legal services without superior attorneys and employees, which means we look for the very best at all levels of our organization. Our employees are treated with respect, and we strive to provide a positive work environment that is both professionally and financially rewarding. Foulston offers a robust benefits package which includes wellness and tuition reimbursement programs, as well as appreciation events and family gatherings.

Responsibilities may include:

• Prepare, edit, and revise business and legal documents from drafts and/or templates
• Assist with document production and exhibit preparation
• Communicate with various courts of law including filing documents, scheduling, and conflict resolution
• Work with document versioning and comparisons
• Manage attorney calendars, telephone calls, and mail, as well as make travel arrangements
• Maintain client files and documents using the Firm document management system
• Open and close client files following conflict procedures
• Assist attorneys with recording and editing billable time as well as preparing billing to clients
• Manage deadline tracking and scheduling for matters
• Communicate professionally with clients and other parties in person, over the phone, and in writing
• Other duties as assigned to support the attorneys, paralegals, and our clients in fulfillment of the Firm’s mission

Qualifications include:

• Excellent technical skills, including expertise in Microsoft Word
• Strong interpersonal skills
• Exceptional verbal and written communication skills, with use of proper grammar and punctuation
• Professional demeanor and outstanding character
• Prior experience as a Legal Administrative Assistant, Legal Secretary, Executive Assistant, or Administrative Assistant is desirable

This position is on-site Monday through Friday. Typical hours are 8:00 am – 5:00 pm. Compensation is commensurate with experience.

Foulston is an equal opportunity employer.