Administrative Manager

Freeman Mathis & Gary, LLP; Kansas City (MO); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Benefits package

HSA and FSA plans

Work-life balance

Generous PTO

401K plan with Safe Harbor

Life insurance & disability

Employee Assistance Program

Bonuses & referral programs

Job summary

Freeman Mathis & Gary, LLP in Kansas City seeks an Administrative Manager to lead a team of legal support staff and oversee daily office operations. The role ensures attorneys have the support and environment needed to practice law effectively, with oversight of staffing, performance, onboarding, and office services.

The successful candidate will have a solid track record in professional services management, strong organizational skills, and the ability to work independently in a fast-paced

Qualifications

• High School Diploma required; Bachelor’s degree in business administration, management, or related field preferred.
• Minimum 3-5 years’ experience in a management/supervisory role in a professional service setting.
• Ability to work independently in a fast-paced, dynamic work environment.
• Strong organizational, time-management, and interpersonal skills.
• Ability to communicate effectively with all levels of management and handle confidential information.

Responsibilities

• Supervise legal assistants, receptionist, office supervisor/coordinator, and interns.
• Monitor and coordinate staffing ratios and workflow for the office.
• Manage timekeeping, PTO requests, hours, breaks and overtime for direct reports.
• Assess staff performance, provide coaching, and conduct annual reviews with guidance from Regional Administrative Manager.
• Collaborate on recruiting, interviewing, and hiring of legal support staff.
• Oversee onboarding and offboarding duties; ensure IT and facilities setup.
• Develop and implement training for assigned staff.
• Ensure the Kansas City office is functional, safe, and properly stocked with supplies.
• Interact with property managers and manage vendors in support of office operations.
• Plan and promote office events and staff meetings.
• Perform other administrative duties as requested.

Job description

Freeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking an Administrative Manager in our Kansas City office. The Administrative Manager will supervise a group of legal support staff as well as provide support for office operations in the Kansas City Office. The position provides leadership to personnel supporting the attorneys of the Firm. The primary purpose is to ensure all attorneys have the necessary assistance and suitable physical work environment for the practice of law.

The following set of success factors describe the characteristics of those who are successful in our Firm:

• Unpretentious, Approachable, Respectful, Team Oriented
• Organized, Timely, Confidential, Responsive (within 24 hours)
• Accountable, Takes Ownership, Corrects Mistakes
• Adept and Creative Problem Solver

Duties and Responsibilities:

• Supervise legal assistants, receptionist, office supervisor/coordinator, and interns.
• Monitor and coordinate legal assistant/attorney staffing ratios and workflow.
• Manage timekeeping of direct reports by reviewing and approving weekly timecards, PTO requests, monitoring and managing hours, breaks and overtime requests.
• Assess staff performance, provide coaching/guidance and address performance issues when needed, conduct annual performance reviews of direct reports in collaboration with Regional Administrative Manager.
• Understand and able to perform basic employee relations.
• Collaborate with Regional Administrative Manager to recruit, interview and hire legal support staff: review/vet resumes, conduct and coordinate interviews, and obtain final approval for hiring.
• Employee onboarding duties (determine office seating, ensure office services and IT have set up office/workstation and created required User accounts) and offboarding duties.
• Collaborate with Regional Administrative Manager on the development and implementation of training for assigned staff.
• Ensure the Chicago office is functional, safe, and adequately stocked with necessary supplies.
• Interact with property managers and manage vendors in support of office operations.
• Plan, schedule and promote office events (e.g. monthly breakfasts, happy hours, holiday parties, staff meetings, partnership meetings).
• Other administrative duties and projects as requested

Education, Experience, and Skills:

• High School Diploma required. Bachelor’s degree in business administration, management, or related field preferred.
• Minimum 3-5 years’ experience in a management/supervisory role in a professional service setting.
• Ability to work independently with little to no supervision and perform in a fast-paced, dynamic work environment.
• Determination and desire to drive continuous improvement of operations.
• Ability to communicate effectively with all levels of management.
• Ability to work with sensitive information while maintaining confidentiality.
• Ability to multi-task, prioritize and work under tight deadlines.
• Excellent organizational skills for optimal workflow and efficiency.Excellent time management, interpersonal and communication skills.
• Adaptable to changing priorities and work demands.
• Pro-active, follows through with minimum direction, and displays initiative.
• Exhibits a positive attitude and has confidence.

What we offer:

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA plans available for employees and dependents
• Work-life balance
• Generous PTO policy
• 401K plan including a 3% Employer Safe Harbor contribution
• Firm paid life insurance and long-term disability
• Employee Assistance Program
• Year-end bonuses and referral fee programs

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.