Office Administrator

Small, Growing 3PL; Pittsburgh (Allegheny County); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Flexible schedule

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Job summary

Small, Growing 3PL in Pittsburgh, PA is seeking an organized Office Administrator to support daily operations in a fast-paced logistics environment.

You will oversee office operations, coordinate workflows, dispatch drivers, assist warehouse teams, and track KPIs while handling client communications and onboarding tasks. This role offers growth opportunities within a hands-on team.

Qualifications

• 6+ months of experience in office management, operations coordination, or logistics administration (preferred).
• Familiarity with 3PL, supply chain, OTR freight, or warehouse operations is a strong plus.
• Proficiency in Microsoft Office Suite and/or logistics/TMS software.
• Excellent organizational and verbal/written communication with strong attention to detail.
• Ability to multitask and adapt quickly in a growing company environment.

Responsibilities

• Oversee day-to-day office operations and maintain an organized work environment.
• Coordinate logistics workflows, shipment scheduling, and driver communications.
• Dispatch / communicate with Over-the-Road (OTR) drivers and local delivery teams.
• Support warehouse and operations teams with administrative needs.
• Track KPIs, prepare operational reports, and assist with process improvements.
• Handle customer and client communications with timely, professional responses.
• Assist with onboarding, HR documentation, and general office administration.

Skills

MS Office Suite

Organizational skills

Written & verbal communication

Multitasking

Proactive problem-solving

Logistics coordination

Self-starter

TMS software

Education

High school diploma or equivalent

Tools

TMS software

Microsoft Office

Job description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

About the Role:

We're a fast-growing third-party logistics (3PL) company based in Pittsburgh, PA, and we're looking for a sharp, organized Office Admin to be the backbone of our daily operations. This is a dynamic, hands-on role where no two days are the same — perfect for someone who thrives in a fast-paced logistics environment and loves keeping things running smoothly.

Responsibilities:

• Oversee day-to-day office operations and ensure a productive, organized work environment
• Coordinate logistics workflows, shipment scheduling, and driver communications
• You will be dispatching / communicating with Over-the-Road (OTR) drivers and local delivery teams
• Support warehouse and operations teams with administrative and operational needs
• Track KPIs, prepare operational reports, and assist with process improvement initiatives
• Handle customer and client communications, ensuring timely and professional responses
• Assist with onboarding, HR documentation, and general office administration

Requirements:

• 6+ months of experience in office management, operations coordination, or logistics administration (preferred); Will train the right individual
• Familiarity with 3PL, supply chain, OTR freight, or warehouse operations is a strong plus
• Proficiency in Microsoft Office Suite and/or logistics/TMS software
• Exceptional organizational skills with strong attention to detail
• Excellent written and verbal communication skills
• Ability to multitask, prioritize, and adapt quickly in a growing company environment
• Self-starter mentality with a proactive, problem-solving attitude

About Us:

We're a growing 3PL provider in Pittsburgh, PA, built on a foundation of reliability, hustle, and a genuine commitment to our clients' success. Our customers choose us because we deliver flexible, personalized logistics solutions that the big players simply can't match. Our team loves working here because their contributions truly matter — and there's real opportunity to grow alongside the company.