Operations Administrative Assistant

APM Shipping; Deer Park (NY); On-site; USD 31,000 - 44,000; Part time

Benefits offered by this job

Part-time

Stable, fast-paced work environment

Variety in day-to-day responsibilities

Growth opportunities within operations

Job summary

APM Shipping Services in Deer Park, NY is hiring a part-time Operations Administrative Assistant to support production, logistics, and order management. You will enter and maintain data across company systems and help keep daily operations running smoothly.

This role rewards reliability, organization, and proactive communication as you coordinate with drivers, customers, and operations teams, handle records, and assist with purchasing, inventory tracking, and AR support.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.
• Excellent communication and follow-through with teams.
• Experience in administrative support and operations coordination.
• Familiarity with logistics processes and handling records.
• Experience with ERP or inventory systems is a plus.
• Comfortable working in a production and shipping context.

Responsibilities

• Enter and maintain production, payroll, order, and operational data across company systems.
• Process incoming orders and report missing or incorrect information.
• Maintain organized records, tickets, trailer sort sheets, and supporting documents.
• Answer phones and facilitate communication between operations, drivers, leadership, and customers.
• Track transportation-related records including mileage, fleet activity, insurance, and registrations.
• Assist with purchasing, inventory tracking, accounts receivable, and general administrative duties.

Skills

Organizational skills

Attention to detail

Proactive

Data entry

Administrative support

Operations coordination

Logistics systems

ERP platforms

Tools

Pallet Connect

Inventory systems

ERP platforms

Job description

Operations only run smoothly when the information behind them is accurate, organized, and moving as fast as everything happening on the floor.

APM Shipping Services is hiring a part-time Operations Administrative Assistant to support our production, logistics, and order management operations. This role is ideal for someone who notices when something is off before it becomes a problem, stays organized under pressure, and can manage multiple moving pieces without losing accuracy.

Behind every shipment, production run, payroll entry, and transportation record is someone making sure the details are correct. That work matters here.

At APM, we believe people in good moods do better work. That shows up in how we treat each other, how we work with customers, and how we run the business day to day. We keep things straightforward and expect a high standard - no drama, just good work.

What We Offer

If you're looking for a role where your work matters, your reliability is valued, and you can be part of a fast-moving operational team, you'll fit right in here. You can expect compensation starting at $27/HR plus:

• Part-time
• Stable, fast-paced work environment
• Variety in your day-to-day responsibilities
• Opportunity to grow within a collaborative operations team

What You'll Do

• Enter and maintain production, payroll, order, and operational data accurately across company systems
• Process incoming orders and communicate missing or incorrect information to the appropriate team members
• Maintain organized records, tickets, trailer sort sheets, and supporting documentation
• Answer phones and support communication between operations, drivers, leadership, and customers
• Track transportation-related records including mileage, fleet activity, insurance, and registrations
• Assist with purchasing, inventory tracking, accounts receivable support, and general administrative support across operations

What You Bring

• Strong organizational skills and the ability to manage multiple tasks efficiently
• High attention to detail and accuracy in data entry and recordkeeping
• Comfortable working in a fast-paced operational or logistics environment
• Strong communication and follow-through skills
• Ability to stay proactive and maintain consistency across daily processes
• Experience in administrative support, operations coordination, logistics support, production administration, or data entry preferred
• Experience with Pallet Connect, inventory systems, logistics systems, or ERP platforms is a plus