Administrative Assistant

Service Corporation International; Wethersfield (CT); Hybrid; USD 21,000 - 30,000; Part time

Job summary

Service Corporation International seeks an Administrative Assistant to provide comprehensive support to a funeral home, cemetery, or crematory operation. Responsibilities include scheduling, reporting, document management, HR processes, and compliance with company policies.

The role requires handling confidential information with discretion and delivering professional communication in writing and verbally. The position is part-time in Connecticut (Wethersfield) with a focus on accurate record

Qualifications

• 3 years of experience in a customer-focused, fast-paced professional environment.
• Proficiency in MS Office and word processing tools.
• Ability to handle confidential and sensitive information with discretion.

Responsibilities

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and/or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains related documents
• Orders and checks memorials for accuracy
• Processes annual license renewals for funeral home and cemetery
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives calls and directs to appropriate team members
• Schedules call-in appointments for Sales
• Maintains customer information
• Manages office supplies and equipment
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks, and bonus processing
• Ensures SOX compliance and audits
• Trains others on policies and new initiatives
• Maintains a welcoming atmosphere for visitors

Skills

Typing 40-60 wpm

Advanced computer skills

Effective communication

Confidentiality

Customer service

Education

High school diploma

Job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call‑in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

Education

• High school diploma or equivalent

Experience

• 3 years of experience working in a customer‑focused and fast‑paced professional environment

Knowledge, Skills and Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40-60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Postal Code: 06109

Category (Portal Searching): Administration and Clerical

Job Location: US-CT - Wethersfield

Job Profile ID: F00200

Time Type: Part time

Location Name: D’Esopo Funeral Chapel