Administrative Assistant

LHH Recruitment Solutions; Westminster (MD); On-site; USD 29,000 - 33,000; Part time

Benefits offered by this job

Medical, dental, vision

Life insurance

Short-term disability

Voluntary benefits

EAP program

Commuter benefits

401K plan

Job summary

LHH Recruitment Solutions in Westminster, MD is seeking a temporary Part-Time Administrative Assistant to provide essential support to the Philanthropy team. The role involves processing donations, donor communications, and routine office tasks with strict confidentiality.

Ideal candidates are highly organized, trustworthy, and comfortable handling cash and checks. Proficiency in Outlook, Word, and Excel is required.

Qualifications

• Extremely trustworthy and honest, especially with cash and donor data.
• Highly organized with strong attention to detail.
• Excellent communication with donors and colleagues.
• Proficient in Microsoft Outlook, Word, and Excel.

Responsibilities

• Check and manage philanthropy mailboxes daily.
• Receive, process, and record charitable donations.
• Handle and safeguard checks and cash contributions with integrity.
• Scan checks and prepare deposit documentation.
• Collect donations and ensure gifts are accurately recorded.
• Complete established forms and provide required donor documentation.
• Prepare and send donor acknowledgement and thank-you correspondence.
• Provide general administrative support to the Philanthropy team.
• Use Outlook, Word, and Excel for day-to-day tasks.
• Operate standard office equipment and maintain confidentiality.

Skills

Trustworthy

Highly organized

Detail-oriented

Professional communication

Independent worker

Microsoft Outlook

Microsoft Word

Microsoft Excel

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Temporary Part-Time Administrative Assistant – Philanthropy Support

LHH is partnering with an organization in Westminster, MD seeking a temporary Part-Time Administrative Assistant to provide essential support to the Philanthropy team.

Preferred Hours: 8:00 AM–12:00 PM or 12:00 PM–4:00 PM

Start: ASAP through December

Position Type: Temporary, Part-Time

Pay: $21-$24 per hour

This is an excellent opportunity for someone who takes pride in their work, is highly organized, and understands the importance of trust, integrity, confidentiality, and accuracy when handling sensitive information and charitable contributions.

Key Responsibilities

• Check and manage philanthropy mailboxes daily.
• Receive, process, and record charitable donations.
• Handle and safeguard checks and cash contributions with a high level of integrity and attention to detail.
• Scan checks and prepare deposit documentation.
• Collect donations and ensure gifts are accurately recorded.
• Complete established forms and templates and provide required documentation to donors.
• Prepare and send donor acknowledgement and thank-you correspondence.
• Provide general administrative and office support to the Philanthropy team.
• Utilize Microsoft Outlook, Word, and Excel for day-to-day tasks.
• Operate standard office equipment, including computers, copiers, scanners, and related equipment.
• Maintain confidentiality when working with donor, financial, and organizational information.
• Work collaboratively with the Philanthropy team and follow established procedures.

What We're Looking For

The ideal candidate will be:

• Extremely trustworthy and honest, particularly when handling cash, checks, and confidential information.
• Reliable and consistent in completing daily responsibilities.
• Highly organized and detail-oriented.
• Comfortable working independently while also being part of a team.
• Professional and comfortable communicating with donors and colleagues.
• Experienced with Microsoft Outlook, Word, and Excel.
• Comfortable with general administrative and office support responsibilities.
• Able to maintain strict confidentiality and exercise sound judgment.
• Willing to learn established processes and procedures quickly.

Schedule & Duration

• Monday–Thursday
• Approximately 3–4 hours per day, depending on workload
• Preferred schedule: 8:00 AM–12:00 PM, or 12:00 PM–4:00 PM
• Temporary assignment through December
• Immediate availability preferred

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers