Administrative Assistant

IFG - International Financial Group; Washington; On-site; USD 42,000 - 60,000; Full time

Job summary

IFG - International Financial Group in Redmond, WA is seeking an Administrative Assistant to provide essential administrative support for a fast-paced team. The role includes coordinating meetings, events, travel arrangements, and basic procurement while handling department operations and logistics.

The ideal candidate will have 2–4 years of administrative experience, strong communication skills, and proficiency with Microsoft 365 tools.

Qualifications

• 2-4 years administrative experience preferred for the Administrative Assistant level
• Experience supporting teams in a fast-paced environment
• Proficiency with Microsoft 365 tools (Outlook, Excel, PowerPoint, Teams)
• Strong communication and organizational skills
• Willingness to work onsite in Redmond 5 days a week

Responsibilities

• Provides general administrative support for a group and coordinates meetings and events
• Manages department financial operations, personnel operations, and facility purchasing and operations
• Completes special projects and coordinates travel arrangements
• Enforces team policies and procedures
• Supports morale programs, space management, and logistics coordination

Skills

Administrative operations

Team support

Event planning & logistics

Microsoft 365

Tools

Microsoft 365 (Outlook, Excel, PowerPoint, Teams)

Job description

Duration: 18months

Typical Day in the Role

• Purpose of the Team: The Growth & Experience team within Engineering is a customer-facing organization that supports MS 365 services, including customer onboarding and adoption initiatives. The immediate need for this role is to provide coverage for an administrative resource currently on leave of absence and support ongoing team operations.
• Key projects: This role will contribute to team support activities including morale programs, space management, team events, supply ordering, device management, expense reporting support, alias management, logistics coordination, and general administrative operations.

Candidate Requirements

• Frequent job hopping on the resume.
• Unclear or inconsistent employment history that raises concerns about stability.
• Missing core administrative support experience required for the role (2-4 years preferred for the Administrative Assistant level selected).
• Not willing or able to work onsite 5 days per week in Redmond.

• Experience supporting teams in a fast-paced environment
• Strong administrative operations and team support background
• Event, meeting, and logistics coordination experience
• Proficiency with Microsoft 365 tools (Outlook, Excel, PowerPoint, Teams)
• Basic calendar management experience (preferred, not required)
• Expense management and expense reporting experience
• Supply ordering, procurement, and general office operations experience
• Experience coordinating morale initiatives, team events, and space management
• Strong customer service and communication skills
• Strong organizational skills and attention to detail
• Ability to handle multiple administrative responsibilities simultaneously
• Experience supporting customer-facing or highly collaborative teams
• Device management and operational support experience

Top Skills:

• Administrative Operations & Team Support
• Event, Meeting & Logistics Coordination
• Microsoft 365 Systems & Productivity Tools
• Hard Skills Assessments

• Expected Dates that Hard Skills Assessments will be scheduled: ASAP.
• Hard Skills Assessment Process: The assessment process will include up to three interview rounds focused on prior administrative experience, team support capabilities, customer service, communication skills, problem solving, and behavioral-based questions.
• Required Candidate Preparation: Candidates should have examples from previous work experience prepared and be ready to discuss how they have handled common administrative responsibilities, difficult situations, customer interactions, event coordination, and team support scenarios. No tests, quizzes, or formal exercises are planned.

Provides general administrative support primarily for a group. Coordinates meetings and events; department financial operations, personnel operations, and facility purchasing and operations. Completes special projects as assigned. Coordinates travel arrangements. Enforces policies and/or procedures of the defined team(s). Skills: 1-3 years administrative experience in a fast-paced environment. Effective communication and project management skills; willingness to assist members of a team, and ability to relate well with diverse individuals. Strong customer service skills, attention to detail, and organizational skills a must. Working knowledge of email, scheduling, word processing, spreadsheets and presentation software; with experience using current version of MSOffice (Outlook, Excel, PowerPoint, etc.) preferred. May require ability to lift up to 20 lbs.

Please feel free to drop in your resume at [e-mail]