Administrative Assistant

AB Facility Services; Virginia, Northern (IL, KY); Hybrid; USD 38,000 - 54,000; Full time

Benefits offered by this job

Competitive Salary

Comprehensive Benefits Package

401(k) plan with company match

Paid Time Off (PTO) and holidays

Professional Development opportunities

Supportive team environment

Job summary

ABFS is seeking an Administrative Assistant to provide essential support to the office and operations teams. This role demands strong organizational skills and the ability to multitask in a fast-paced environment.

Responsibilities include handling calls and correspondence, maintaining records, scheduling meetings, and coordinating with vendors and internal teams. A collaborative, detail-oriented professional will thrive here with opportunities for growth and a comprehensive benefits package.

Qualifications

• Associates degree or higher preferred.
• Experience as administrative assistant or similar role.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams) and email/calendar management.

Responsibilities

• Answer and direct phone calls and emails, ensuring timely responses to clients and staff.
• Maintain and organize office records, files, and documentation.
• Assist with scheduling, calendar management, and coordination of meetings.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate with vendors, clients, and internal teams as needed.
• Perform other administrative duties as assigned to support business operations.

Skills

Microsoft Office Suite

Communication

Organizational skills

Attention to detail

Education

Associate degree

Job description

About Us

AB Facility Services is a trusted facility solutions partner delivering integrated maintenance and building support services - helping organizations create and maintain safe, efficient, high-performing, and welcoming environments..

Position Summary:

The Administrative Assistant will provide essential support to the office and operations teams, ensuring smooth daily operations, efficient communication, and proper documentation. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Answer and direct phone calls and emails, ensuring timely responses to clients and staff.
• Maintain and organize office records, files, and documentation.
• Assist with scheduling, calendar management, and coordination of meetings.
• Prepare and edit correspondence, reports, and presentations.
  
• Coordinate with vendors, clients, and internal teams as needed.
  
• Perform other administrative duties as assigned to support business operations.

Qualifications:

• Associate degree or higher preferred.
• Proven experience as an administrative assistant or in a similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Team player with a proactive approach to problem-solving.

Why You’ll Love Working Here:

• Competitive Salary:We recognize your skills and reward your expertise.
• Comprehensive Benefits Package:Medical, dental, and vision insurance plans to keep you and your family healthy.
• Retirement Savings:401(k) plan with company match to help you build your future.
• Paid Time Off:PTO and holidays to maintain work-life balance.
• Professional Development:Opportunities for training, certifications, and career growth.
• Supportive Team Environment:Collaborative culture that values your input and encourages innovation

WORKING FOR ABFS

ABFS promotes a culture committed to the growth of individuals through continuous learning, mentoring, and other career growth opportunities. We believe it is important for our employees’ roles to be meaningful through active participation in corporate cultural and operational initiatives. We support these values and help them thrive in each employee. ABFS has built the company based on an employee-focused environment that offers a pathway to lifelong learning and career advancement. ABFS is an EEO/AA/Minority/Female/Disability/Veteran employer.