Administrative Assistant

ABM Industries; Flower Mound (TX); On-site; USD 22,000 - 31,000; Full time

Job summary

ABM Industries is seeking an Administrative Assistant to provide essential administrative and clerical support, helping the office run smoothly. The role involves organization, scheduling, recordkeeping, and customer service in a fast-paced environment.

Pay is $19.00 per hour. Benefits and a structured 401(k) plan are included, with eligibility details provided by ABM. The position requires 1–3 years of relevant experience and strong MS Office skills.

Qualifications

• High school diploma or GED required.
• 1-3 years of administrative, clerical, or office support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Ability to handle sensitive and confidential information.
• Strong attention to detail and accuracy.

Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Schedule meetings, appointments, and maintain calendars for managers and department leaders.
• Prepare reports, presentations, spreadsheets, and other business documents.
• Maintain filing systems, records, and confidential information.
• Coordinate office activities, meetings, and company events.
• Order and maintain office supplies and equipment.
• Assist with data entry, record management, and document preparation.
• Greet visitors and provide professional customer service.
• Process mail, invoices, expense reports, and other administrative paperwork.
• Support special projects and perform additional administrative duties as assigned.

Skills

Communication skills

Organizational skills

Time management

Attention to detail

Discretion with confidential info

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Job Description The Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role supports management and staff through a variety of tasks related to organization, communication, scheduling, recordkeeping, and customer service. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment.

Job Description The Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role supports management and staff through a variety of tasks related to organization, communication, scheduling, recordkeeping, and customer service. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment.

Pay: $19.00 per hour. The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

401(k) – You become eligible to make personal contributions beginning the first of the month following 30 days of employment. You become eligible for the ABM match beginning the first of the month following six months of employment. ABM matches your pre-tax and/or Roth contributions, dollar for dollar, for the first 3%. For the next 2%, ABM contributes $0.50 for each dollar you contribute. Your contributions and match are immediately vested.

Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits: Staff & Mgmt

Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Schedule meetings, appointments, and maintain calendars for managers and department leaders.
• Prepare reports, presentations, spreadsheets, and other business documents.
• Maintain filing systems, records, and confidential information.
• Coordinate office activities, meetings, and company events.
• Order and maintain office supplies and equipment.
• Assist with data entry, record management, and document preparation.
• Greet visitors and provide professional customer service.
• Process mail, invoices, expense reports, and other administrative paperwork.
• Support special projects and perform additional administrative duties as assigned.

Qualifications

• High school diploma or GED required.
• 1-3 years of administrative, clerical, or office support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Ability to handle sensitive and confidential information.
• Strong attention to detail and accuracy.

About Us

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.

For more information, visit www.abm.com