Administrative Assistant

CFS; Janesville (WI); On-site; USD 28,000 - 34,000; Full time

Job summary

CFS, a growing Wisconsin-based company, is seeking an Administrative Assistant to support the Equipment Department. This role involves data entry, filing, and preparing paperwork for sales, rentals, and service operations.

You will use Microsoft Office to create reports, maintain records, and assist other departments. A high school diploma with related experience, or an associate degree, is required, along with strong organizational skills.

Qualifications

• High school diploma with four years of related experience, or an Associate's degree in Business Administration with one year.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong organizational skills and attention to detail; able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Perform accurate data entry and maintain equipment records and documentation.
• Provide administrative support to the Equipment Department and assist other departments as needed.
• Process paperwork related to equipment sales, rentals, and service operations.
• Maintain organized digital and physical filing systems.
• Create and update reports, spreadsheets, and other documents using Microsoft Office.
• Assist with additional administrative projects and duties as assigned.

Skills

Organizational skills

Attention to detail

Multitasking

Education

High school diploma or Associate's degree

Tools

Microsoft Office Suite

Job description

Pay: $20 - $25/hr depending on experience

Why This Opportunity Stands Out

• Join a growing, family-owned company with a strong reputation and a history of continued success.
• Outstanding, inclusive culture where employees genuinely support one another and work as a team.
• Beautiful office environment with plenty of natural light and a welcoming atmosphere.
• Cross-training opportunities give employees variety in their work and provide flexibility for vacation coverage.
• Flat organizational structure with approachable leadership and minimal bureaucracy.
• Strong performers are recognized with competitive pay increases and opportunities for long-term growth.
• Excellent retirement benefits and a stable company that continues to invest in its employees.

Key Responsibilities

• Perform accurate data entry and maintain equipment records and documentation.
• Provide administrative support to the Equipment Department and assist other departments as needed.
• Process paperwork related to equipment sales, rentals, and service operations.
• Maintain organized digital and physical filing systems.
• Create and update reports, spreadsheets, and other documents using Microsoft Office.
• Assist with additional administrative projects and duties as assigned.

Qualifications

• High school diploma with four years of related experience, or an Associate's degree in Business Administration with one year of relevant experience.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Keyword Line

Administrative Assistant, Office Assistant, Administrative Coordinator, Office Administrator, Data Entry Specialist, Equipment Department Assistant, Administrative Support, Construction Administration, Equipment Rental Administration #INSEP2026