Administrative Assistant

Surge Staffing; Van Buren (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

SURGE Staffing is seeking an Administrative Assistant to support Operations and Payroll processes from our Van Buren, OH location. The role focuses on daily operations, payroll data handling, reporting, supply ordering, and meticulous recordkeeping.

The ideal candidate will be organized, dependable, and comfortable working with spreadsheets and enterprise systems. Strong communication and the ability to manage multiple priorities in a fast-paced environment are essential.

Qualifications

• Previous administrative assistant/office support experience preferred.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office, especially Excel and Outlook, and spreadsheets.
• Accurate data entry, record-keeping, and report preparation.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Dependable, professional, and capable of working independently or in a team.
• Willingness to learn new computer systems and processes.

Responsibilities

• Coordinate and track pallet locations across the Midwest.
• Assist payroll activities by gathering and reviewing time records.
• Prepare and distribute daily operational reports.
• Enter and verify information in spreadsheets, databases, and internal systems.
• Monitor and order office and operational supplies as needed.
• Maintain accurate records and administrative documentation.
• Coordinate with internal teams, vendors, and contacts to resolve questions.
• Track updates on pallet locations, inventory movements, and operations.
• Assist with scheduling, data entry, and other general admin duties.
• Identify discrepancies in reports and escalate to the appropriate team.

Skills

Organizational skills

Attention to detail

Communication skills

Data entry

Spreadsheet proficiency

Tools

Microsoft Office

Excel

Outlook

Job description

Administrative Assistant - Operations & Payroll Support

Location: Van Buren, OH
Job Type: Full-Time
Department: Administration / Operations

Job Summary

We are seeking a detail-oriented and organized Administrative Assistant to support daily operations and coordinate pallet locations throughout the Midwest. This role will assist with payroll processing, daily reporting, supply ordering, recordkeeping, and general administrative tasks to help ensure smooth and efficient operations.

The ideal candidate is dependable, comfortable working with spreadsheets and computer systems, and able to manage multiple priorities in a fast-paced environment. Strong communication skills, attention to detail, and the ability to keep information organized and accurate are essential for success in this position.

Key Responsibilities

• Assist with coordinating and tracking pallet locations throughout the Midwest.
• Support payroll activities by gathering, reviewing, and maintaining time records as needed.
• Prepare, update, and distribute daily reports to support business operations.
• Enter, maintain, and verify information in spreadsheets, databases, and internal systems.
• Monitor office and operational supply levels and place orders as needed.
• Maintain accurate records, files, and administrative documentation.
• Communicate with internal teams, vendors, and other contacts to coordinate information and resolve routine questions.
• Track updates related to pallet locations, inventory movements, and operational activities.
• Assist with scheduling, document preparation, data entry, and other general administrative duties.
• Identify discrepancies in reports or records and bring them to the appropriate team's attention.
• Help maintain organized administrative processes and support overall operational efficiency.

Qualifications

• Previous administrative assistant, office assistant, data entry, or operations support experience preferred.
• Strong organizational skills and attention to detail.
• Basic proficiency with Microsoft Office, particularly Excel, Outlook, and spreadsheets.
• Ability to accurately enter data, maintain records, and prepare reports.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
• Dependable, professional, and able to work independently as well as part of a team.
• Comfortable learning new computer systems and administrative processes.

Preferred Qualifications

• Experience assisting with payroll or timekeeping.
• Experience preparing daily, weekly, or monthly reports.
• Background in logistics, warehousing, pallet management, transportation, or supply chain operations.
• Experience ordering supplies and coordinating with vendors.
• Familiarity with inventory tracking, location tracking, or operational recordkeeping.

What We're Looking For

We are looking for someone who enjoys keeping operations organized and running smoothly. The right candidate will be proactive, detail-oriented, and comfortable handling a variety of administrative responsibilities, from payroll support and reporting to coordinating pallet location information across multiple Midwest locations.

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