Administrative Assistant

Rust Belt Recruiting; Toledo (OH); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health benefits

401(k)

Job summary

Rust Belt Recruiting seeks an Administrative Assistant to join on-site at our Toledo facility. You will provide cross-functional support across HR, accounting, and front-office operations, reporting to executive leadership.

Responsibilities include payroll processing, AP/AR management, onboarding support, and customer service, ensuring accurate records and smooth operations. The role is full-time, Monday–Friday, 8:00 AM–5:00 PM, with compensation in the $45,000–$55,000 range plus Health Benefits

Qualifications

• Associate Degree in Business or related discipline is required.
• 2 to 4+ years of hands-on administrative, accounting, or HR support experience in an office environment.
• Professional experience within manufacturing or industrial environment is strongly preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with ERP systems (Epicor is a strong plus).
• Knowledge of core accounting procedures (AP/AR, bank reconciliation, credit checks) and weekly payroll processing.

Responsibilities

• Manage Accounts Payable and Accounts Receivable workflows, including invoicing, cash receipts, and bank reconciliations.
• Execute full-cycle weekly payroll processing and vacation payout calculations.
• Serve as primary contact for customer service inquiries and credit reference checks.
• Oversee HR administrative functions: onboarding packets, pre-employment activities, health insurance enrollment updates.
• Monitor office inventory and order supplies to maintain daily operations.

Skills

Accounts Payable

Accounts Receivable

Payroll

Office Administration

Customer Service

MS Office

Education

Associate Degree in Business or related discipline

Tools

Epicor ERP

Job description

Administrative Assistant

Location / Work Mode: On-site – Toledo, Ohio

Role Type: Full-time (Monday – Friday, 8:00 AM – 5:00 PM)

Compensation: $45,000 – $55,000 per year + Health Benefits & 401(k)

The Opportunity & Impact

Join a premier, established industrial leader as an integral Administrative Assistant providing cross-functional support across Human Resources, Accounting, and front-office operations. In this essential role reporting directly to executive leadership, you will serve as the operational backbone of the plant's front office, managing critical accounting workflows, processing weekly payroll, supporting onboarding, and delivering exceptional customer service. This is an outstanding opportunity for a versatile administrative professional seeking stability, comprehensive benefits, and a high-impact position in a dynamic manufacturing setting.

Key Responsibilities

• Manage comprehensive Accounts Payable and Accounts Receivable workflows, including entering invoices, processing cash receipts, and reconciling bank statements accurately.


• Execute full-cycle weekly payroll processing, accurately calculating vacation payouts, annual merit increases, and personal time tracking.


• Serve as the primary point of contact for customer service inquiries, managing high-volume incoming phone calls and performing credit reference checks for prospective accounts.


• Oversee HR administrative functions, including processing new hire packets, scheduling pre-employment physicals and background checks, and administering health insurance enrollment updates.


• Monitor office inventory levels and proactively order supplies to maintain seamless, uninterrupted daily operations.


• Maintain accurate transaction logs and audit trails for bank statement reconciliations, employee attendance tracking, and vendor documentation.


• Provide functional guidance, onboarding orientation, and cross-training to fellow team members to ensure administrative efficiency across departments.

Qualifications & Requirements

• Associate Degree in Business or related discipline is required.


• 2 to 4+ years of hands-on administrative, accounting, or HR support experience in an office environment.


• Professional experience within a manufacturing or industrial environment is strongly preferred.


• Demonstrated proficiency with the Microsoft Office Suite (Word, Excel, Outlook).


• Familiarity or direct experience with Enterprise Resource Planning (ERP) systems (Epicor software experience is a strong plus).


• Practical knowledge of core accounting procedures (AP/AR, bank reconciliation, credit checks) and weekly payroll processing.


• Excellent verbal and written communication skills with a customer-centric mindset and strong organizational capabilities.