Administrative Assistant NE

Pla-Family-of-Companie; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Daily Pay Option

Weekly Pay

PTO - Paid Time Off

Medical, Dental, Vision Insurance

Job summary

PLA and its Family of Companies is seeking an Administrative Assistant in Houston, TX to provide clerical support to staff while partnering with corporate accounting for local financial operations.

The role covers accounts receivable, accounts payable, vendor/customer account maintenance, and regular reporting, along with scheduling and recordkeeping to keep the site running smoothly.

Qualifications

• High school diploma or equivalent.
• Minimum of 2+ years in an administrative role.
• 2+ years of experience with accounting and payroll preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.

Responsibilities

• Answer phone inquiries and distribute mail; set up meetings and maintain facility records.
• Provide administrative support to facility leadership and create memos and spreadsheets.
• Manage daily schedules for management and staff to ensure efficient time management.
• Prepare and maintain records, reports, and documentation for transportation and warehousing operations.
• Support accounts receivable by preparing customer invoices; assist accounts payable with purchase orders and vendor invoices.
• Set up and maintain customer and vendor accounts in accounting software; assist with regular operational reporting.

Skills

Organizational skills

Attention to detail

Verbal and written communication

Bilingual Spanish/English

Time management

Education

High school diploma

Associate's degree in business administration

Tools

Microsoft Office Suite

Excel

PowerPoint

Outlook

Accounting software

Job description

Houston, TX, US

Job Summary

The Administrative Assistant provides clerical support to staff at our Houston facility while partnering with corporate accounting to support local financial operations. This role carries a wide range of responsibilities with a heavy focus on accounting — including accounts receivable, accounts payable, vendor and customer account maintenance, and regular operational reporting — alongside the scheduling, recordkeeping, and communication tasks that keep the site running.

• Reports To: General Manager
• Division: PLA Supply Chain Services
• Status: Full-time | Hourly | Non-Exempt

What We Offer

• Daily Pay Option – Access your earnings before payday.
• Weekly Pay – Get paid on time, every week.
• PTO (Paid Time Off).
• Medical, Dental, and Vision Insurance – 3 medical plan options through Blue Cross Blue Shield with low weekly premiums starting at $28.75.
• Health Savings Account (HSA) – Company contribution up to $750 annually with tax-advantaged savings.
• 401(k) – Up to a 4% employer match, eligibility the first of the month after 90 days, and access to a Financial Wellness Consultant.
• Flexible Benefits – Multiple plan options to fit your needs and budget.
• Prescription Drug Coverage – Low copays starting at $10 for generic medications.
• FREE Life Insurance & AD&D – Basic coverage provided at no cost upon employment.
• Vision Benefits – $10 eye exams and $150 frame allowance through Superior Vision by MetLife starting at $1.46 per week.
• Dental Coverage – 100% preventive care coverage with MetLife plans starting at $5.76 per week.
• Voluntary Short-Term Disability (STD) – Income replacement up to 60% of weekly covered earnings for a non-work-related injury or illness.
• Employee Assistance Program (EAP) – Free and confidential support for work stress, grief, legal/financial issues, and more.
• Additional Voluntary Benefits – MetLife Legal and Identity Theft Services and Pet Insurance with ASPCA.
• LifeMart employee discounts (through ADP) on everyday purchases and larger buys.
• Dell Employee Purchase Program (EPP) discounts available for personal use.

Responsibilities

• Champion clerical tasks from answering phone inquiries, distributing mail, and setting up meetings, to maintaining facility records.
• Provide various forms of administrative support to facility leadership, including email correspondence and generation, distribution of memos, spreadsheets, and faxes.
• Manage and organize daily schedules for management and staff to ensure efficient time management.
• Prepare and maintain accurate records, reports, and documentation related to transportation and warehousing operations.
• Support accounts receivable by preparing customer invoices.
• Assist accounts payable in creating purchase orders and reviewing vendor invoices.
• Partner with facility leadership to set up and maintain customer and vendor accounts in accounting software.
• Support corporate accounting by completing regular operational reporting.
• Assist in the coordination of logistics, including scheduling shipments and tracking inventory levels.
• Assist with new hires and workers' compensation related processes.
• Facilitate communication between departments and external partners, addressing inquiries and providing necessary information.
• Partner with facility staff to maintain a variety of facility supplies.
• Tackle a variety of administrative projects.
• Escalate matters to leadership as needed.n
• Collaborate with facility leadership to identify and resolve administrative needs.
• Foster exceptional and collaborative partnerships with facility staff and external partners.
• Perform other duties as assigned.

Experience & Education

• High school diploma or equivalent.
• Minimum of 2+ years in an administrative role.
• 2+ years of experience with accounting and payroll preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.

Preferred Qualifications

• Bilingual fluency (verbal and written) in Spanish and English.
• Associate's degree in business administration or a related field.
• Experience in the transportation, warehousing, or manufacturing industry.
• Familiarity with logistics software and inventory management systems.
• Basic knowledge of accounting principles.
• Ability to multitask and prioritize effectively in a fast-paced environment.

Physical & Environment

• Prolonged periods of sitting or standing at a desk and working on a computer; requires good manual dexterity.
• Must be able to lift 15 pounds at times.
• This position operates primarily in an office environment adjacent to a non-climate-controlled warehouse. Due to proximity to pallet operations, the office may occasionally experience dust and ambient noise.
• Exposure to the production floor may be occasional, requiring adherence to all safety protocols and use of personal protective equipment where applicable.
• May occasionally perform tasks off-site that require varying forms of travel.

PLA and its Family of Companies is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.