Administrative Assistant

Globaltize; United States; Remote; USD 25,000 - 39,000; Part time

Job summary

Globaltize is seeking a highly organized General Assistant for a part-time, remote role supporting daily operations in a home services and dispatch logistics environment. You will manage schedules, process service invoicing, maintain accurate data records, and assist with client communications to ensure smooth operations across time zones.

A quiet home office and reliable internet are required, with Spanish-English bilingual ability considered a plus.

Qualifications

• Proven background in administrative support and data entry.
• Strong organizational skills with attention to detail.
• Quiet home office with reliable internet.
• Stable power and webcam/mic setup.
• Bilingual Spanish and English is a plus

Responsibilities

• Manage operational data across records, dispatch routes, and scheduling platforms.
• Process invoicing and billing, create and track customer invoices.
• Coordinate calendars and appointments, resolve scheduling conflicts.
• Support daily business continuity and client communications to keep workflows smooth.

Skills

Administrative support

Data entry

Organizational skills

Attention to detail

Communication

Job description

• Work Hours: Part-time (20 hours per week)
• Schedule/Timezone: Monday to Friday, 3:00 PM – 7:00 PM PST
• Location: 100% Remote (Latin America)

Overview

Are you a hyper-organized administrative professional looking for a structured, steady remote opportunity? A fast-growing client in the home services and dispatch logistics space is seeking a dependable General Assistant to keep their daily operations running like clockwork.

In this role, you will serve as an essential operational anchor—managing schedules, processing service invoicing, maintaining accurate data entries, and supporting smooth client interactions. If you thrive in detail-driven administrative work and want to make a direct impact on daily operational continuity, this role is for you.

Key Responsibilities

• Manage Operational Data: Enter, update, and maintain precise data across internal records, dispatch routes, and scheduling platforms.
• Process Invoicing & Billing: Efficiently create, issue, track, and follow up on customer invoices for completed services.
• Calendar & Appointment Coordination: Manage appointment schedules, oversee calendar bookings, and resolve scheduling conflicts.
• Support Daily Business Continuity: Streamline routine administrative tasks and handle client communications to support uninterrupted daily workflows.

Must-Have Requirements

• Proven background in administrative support with strong organizational and data entry skills.
• High attention to detail with a track record of accurate record-keeping and schedule management.
• Dedicated, quiet home office workspace free from background noise.
• High-speed, reliable internet connection.
• Operational workspace setup including a functioning webcam, clear microphone, and reliable power backup system.

Nice-to-Have Requirements

• Prior experience within the home services industry.
• Specific administrative background supporting moving or logistics companies.
• Bilingual proficiency in both Spanish and English.

Why Join Us

This is an ideal remote opportunity for an administrative specialist who enjoys structure, clarity, and predictable schedules. You’ll become an indispensable partner to a growing team that values reliability, seamless communication, and accurate work. Enjoy the flexibility of working from anywhere with supportive leadership and a steady, predictable daily routine.