Administrative Assistant

Careerscape; United States; Remote; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

401(k) match

Paid time off

Home office setup

Flexible scheduling

Paid onboarding

Career growth opportunities

Employee assistance program

Laptop provided

Job summary

Careerscape is recruiting an entry-level Remote Administrative Assistant on behalf of its client. This role supports daily business operations from home, handling schedules, emails, and files with strong organization and independence.

The successful candidate will manage calendars, communications, and documents, while coordinating travel and onboarding tasks. This remote position emphasizes detail orientation and the ability to juggle priorities in a home office environment.

Qualifications

• High School Diploma or equivalent required; Associate Degree preferred.
• Proficiency in Microsoft Office and Google Workspace.
• Strong written and verbal communication skills.
• Excellent organizational skills with attention to detail.
• Ability to manage multiple priorities in a remote work environment.
• Comfortable learning new software and tools quickly.

Responsibilities

• Manage calendars and schedule meetings across different time zones.
• Handle and route phone calls, emails, and other business correspondence.
• Prepare, format, and proofread documents, reports, and presentations.
• Maintain organized digital filing systems and records.
• Coordinate travel arrangements and manage expense reports.
• Order office supplies and communicate with vendors when required.
• Support employee onboarding activities and new hire documentation.
• Track action items and follow up on pending tasks.
• Assist with special projects and administrative initiatives.
• Perform data entry and maintain accurate records in internal systems.

Skills

Written and verbal communication

Organization

Time management

Multitasking

Remote work

Education

High School Diploma

Associate Degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Careerscape is recruiting on behalf of its client for an entry‑level Remote Administrative Assistant to join a growing team. This opportunity is ideal for an organized and detail-focused professional who wants to build a career in administrative support while working from a remote environment.

The successful candidate will support daily business operations by managing schedules, emails, files, documentation, and administrative tasks. This role requires strong organization skills, attention to detail, and the ability to manage multiple priorities while working independently from home.

Key Responsibilities

• Manage calendars and schedule meetings across different time zones.
• Handle and route phone calls, emails, and other business correspondence.
• Prepare, format, and proofread documents, reports, and presentations.
• Maintain organized digital filing systems and records.
• Coordinate travel arrangements and manage expense reports.
• Order office supplies and communicate with vendors when required.
• Support employee onboarding activities and new hire documentation.
• Track action items and follow up on pending tasks.
• Assist with special projects and administrative initiatives.
• Perform data entry and maintain accurate records in internal systems.

Requirements

• High School Diploma or equivalent required; Associate Degree preferred.
• Prior internship or administrative experience is an advantage.
• Proficiency in Microsoft Office and Google Workspace.
• Strong written and verbal communication skills.
• Excellent organizational skills with attention to detail.
• Ability to manage multiple priorities in a remote work environment.
• Comfortable learning new software and tools quickly.
• Reliable internet connection and suitable home workspace.
• Self-motivated with strong time management skills.

Benefits

• Medical, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Paid time off and paid holidays.
• Internet and home office setup support.
• Flexible scheduling around core business hours.
• Paid training and onboarding.
• Career growth opportunities into senior administrative or coordinator roles.
• Employee assistance program.
• Company-provided laptop and equipment.
• Supportive and collaborative remote team culture. High School Diploma or equivalent required, Associate Degree preferred