Administrative Assistant

Ohio State University; United States; On-site; USD 26,000 - 33,000; Full time

Job summary

Ohio State University in Columbus is seeking an Administrative Assistant to serve as the first point of contact for the Office of Career Management (OCM). This full-time, on-site role focuses on front desk duties, welcoming students, employers, and visitors, and keeping the office running smoothly. The position emphasizes front desk operations, scheduling, purchasing, and supervising student staff under professional oversight.

Regular hours are 8:00 a.m. to 5:00 p.m.

Qualifications

• High school diploma or GED and 1 year of experience in an administrative role.
• Proficiency in Microsoft Office (Outlook, Word, Excel, and Teams).
• Strong customer service, interpersonal, and organizational skills.
• Ability to manage multiple tasks with competing deadlines and to work both independently and as part of a team.

Responsibilities

• Front desk and reception management for the OCM.
• Administrative support for scheduling, office supplies, and routine purchasing and reimbursement requests.
• Day-to-day guidance for student employees who staff the front desk.

Skills

MS Office

Customer service

Time management

Education

High school diploma or GED

Job description

Job Title

Administrative Assistant

Department

Fisher College | Career Services

Role Description

The Administrative Assistant 2 is the first point of contact for the Office of Career Management (OCM) and helps keep the office running smoothly day to day. Because the core of this role is staffing the OCM front desk and welcoming students, employers, and visitors in person, it is a full-time, fully on-site position. The role has three priorities: (1) front desk and reception management; (2) administrative support for OCM, including scheduling, office supplies, and routine purchasing and reimbursement requests; and (3) day-to-day guidance for the student employees who help staff the front desk. OCM professional staff remain responsible for hiring and supervising student employees.

Work Schedule

Full-time (40 hours per week), on-site in the OCM office Monday through Friday. Remote or hybrid work is not available for this position. Office hours are 8:00 a.m. to 5:00 p.m. during the academic year and 7:30 a.m. to 4:30 p.m. in the summer. There is no expectation of evening or weekend work.

Required Qualifications

• High school diploma or GED and 1 year of experience in an administrative role.
• Proficiency in Microsoft Office (Outlook, Word, Excel, and Teams).
• Strong customer service, interpersonal, and organizational skills.
• Ability to manage multiple tasks with competing deadlines and to work both independently and as part of a team.

Desired Qualifications

• Front desk or reception experience.
• Experience with university systems such as Workday or Handshake.
• Experience in a higher education office environment.

Additional Information

The target hiring range for this job profile is $18.56 - $24.09/hr. The actual salary paid to an individual will vary based on multiple factors, including but not limited to education, years of experience, and internal equity.

Location

Gerlach Hall (0250)

Position Type

Regular

Scheduled Hours

40

Shift

First Shift

Background Check

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.