Administrative Assistant

ECCO Select Corporation; United States; On-site; USD 42,000 - 63,000; Full time

Job summary

ECCO Select Corporation seeks a Records Management / Documents Specialist for a 9-12 month contract to support trust document indexing, scanning, and file maintenance. The role requires meticulous attention to detail and ability to balance multiple priorities, with onsite work Monday–Friday and a background check/fingerprint requirement.

Required: high school diploma; preferred: associate or bachelor’s in business/admin or information management, plus 1-3 years in document management and

Qualifications

• High School Diploma or equivalent required.
• 1-3 years of document management experience preferred.
• Experience scanning, indexing, and organizing physical and digital records.
• Familiarity with EDMS/RMS and electronic file systems.

Responsibilities

• Index and coordinate scanning of Trust documents and review documents to determine proper indexing of client files into the electronic file room and maintain existing paper filings.
• Index and perform quality review of received documents for placement to electronic client files.
• Scan hard documents received for placement to electronic client file.
• Maintain existing paper client files.
• Strong attention to detail and ability to manage multiple priorities.

Skills

Indexing documents

Scanning documents

SharePoint

Documentum

EDMS RMS

MS Office

Data entry

Attention to detail

Time management

Organizing files

Education

High School Diploma or equivalent

Associate’s or Bachelor’s degree in Business Administration/Information Management

Tools

SharePoint

Documentum

EDMS

Job description

ECCO Select is certified as a Women-owned, Minority-owned, Small Business Enterprise. Through best-in‑class talent acquisition, IT program management, and being an established government contractor, ECCO Select specializes in providing people, process, and technology solutions for our clients’ needs. ECCO Select has experience in assisting our commercial and government clients successfully manage projects and programs that transform their business operations through a variety of IT solutions. We’re the talent behind the technology. To find out more about ECCO visit www.eccoselect.com.

* I understand and confirm that if presented with an offer, I confirm that upon offer, I can pass a 15-year federal background check / drug screen as well as fingerprinting within the FBI database. These screens are extremely thorough and could result in the withdrawal of an offer or termination of employment depending on if/what is uncovered and the timing.

* I understand and confirm that if presented with an offer, this position requires the ability to work onsite Monday-Friday every week, with reliable transportation.

Position Overview:

Position Title: Records Management / Documents Specialist

Duration: 9 - 12 + month contract

Job Description:

• Index and coordinate scanning of Trust documents and review documents to determine proper indexing of client files into the electronic file room and maintain existing paper filings.
• Index and perform quality review of received documents for placement to electronic client files
• Scan hard documents received for placement to electronic client file
• Maintain existing paper client files
• Looking for someone with strong attention to detail and ability to manage multiple priorities

Qualifications:

• High School Diploma or equivalent (Required)
• Associate’s or Bachelor’s degree in Business Administration, Information Management, or a related field (Preferred)
• Prior experience in document management, records retention, or administrative support (1-3 years preferred)
• Experience in scanning, indexing, and organizing both physical and digital records
• Familiarity with managing and maintaining electronic file systems (e.g., SharePoint, Documentum, or other electronic document management systems)
• Proficiency with office software, particularly Microsoft Office Suite (Excel, Word, and Outlook)
• Familiarity with document scanning equipment and software
• Experience with Electronic Document Management Systems (EDMS) or Records Management Systems (RMS)
• Knowledge of file naming conventions and data entry standards

Our Commitment

ECCO Select is committed to hiring and retaining a diverse workforce. ECCO Select’s policy is to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category.

Equal Employment Opportunity is The Law

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