Administrative Assistant

Gursey | Schneider LLP; United States; Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

Profit-sharing plan contributions

401K match

Parental leave

Generous PTO

Holiday-paid time off

Annual ski/camping trip

Black-tie holiday party

Quarterly mixers (travel stipend)

Paid continuing education

Job summary

Gursey | Schneider LLP is seeking an Administrative Assistant to support the Tax department, ensuring smooth operations and positive client interactions.

The role involves onboarding clients, preparing engagement letters, assisting with tax return processes, and coordinating schedules within a fast-paced professional services firm. Hybrid work arrangement is available in Century City/Encino.

Qualifications

• 1–2+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced professional services environment
• Bachelor’s degree preferred
• Exceptional writing, editing, and proofreading skills
• Strong organization, time management, and computer skills including MS Office

Responsibilities

• Assist with new client onboarding, including updating client information in internal systems and preparing engagement letters
• Assist with the annual engagement letter process, including preparation, distribution, tracking, and follow-up
• Assist with tax return processing and assembly, including electronic and physical deliverables
• Sort, scan, distribute, and maintain mail and correspondence
• Collaborate with administrative team to support Tax with calendaring, scheduling, DocuSign requests, and other needs
• Maintain and organize electronic and physical client files and records
• Track outstanding administrative items and follow up with team members
• Maintain office supplies and coordinate supply orders
• Provide additional administrative support to the Tax department and assist with special projects

Skills

Executive Assistant

Administrative support

Writing

Organization

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

About Us:

Gursey | Schneider LLP is a Top 100 Firm and a 12-time recipient of Inside Public Accounting's Best of the Best Firms, with over 40 years of success in the market. Our firm consists of over 250 accounting professionals, and our talented people consistently drive the success of our business through thoughtful strategy and creative problem-solving.

Job Title:

Administrative Assistant

Department:

Tax

Location:

Hybrid (Century City/Encino)

Job Summary:

The Administrative Assistant will support our Tax department by managing administrative functions to ensure seamless operations and positive client interactions.

Responsibilities:

• Assist with new client onboarding, including setting up and updating client information in internal systems, processing new client setup forms, and preparing engagement letters.
• Assist with the annual engagement letter process, including preparation, distribution, tracking, and follow-up.
• Assist with tax return processing and assembly, including electronic and physical deliverables as needed.
• Sort, scan, distribute, and maintain incoming and outgoing mail and correspondence.
• Collaborate with other administrative team members to support the Tax team with calendaring and scheduling, certified mailings, DocuSign requests, faxing, document preparation, and other administrative needs.
• Assist with maintaining and organizing electronic and physical client files and records.
• Assist with tracking outstanding administrative items and following up with team members as needed.
• Maintain and stock office supplies and coordinate supply orders as needed.
• Provide additional administrative support to the Tax department and assist with special projects as needed.

Required Qualifications & Skills / Abilities:

• 1-2+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced professional services work environment (Accounting, Financial Services or Law firm experience highly desirable)
• Bachelor’s degree preferred
• Exceptional writing, editing, and proofreading skills
• Strong organization, time management, and computer skills, including proficiency in the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).

Benefits:

• medical/dental/vision insurance
• profit-sharing plan contributions
• 401K match
• parental leave
• generous PTO
• holiday-paid time off
• annual ski/camping trip
• black-tie holiday party
• quarterly departmental mixers (travel stipend included)
• paid continuing education