Administrative Assistant

Gursey; Los Angeles (CA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical/Dental/Vision insurance

401(k) match

Paid time off

Parental leave

Job summary

Gursey | Schneider LLP in Century City/Encino is seeking an Administrative Assistant to support the Tax department by handling essential administrative tasks and ensuring smooth client interactions. The role involves onboarding new clients, preparing engagement letters, assisting with tax return processing, mail handling, and coordinating calendars.

Ideal candidates have 1–2 years of administrative experience, strong writing skills, and proficiency with Microsoft Office; bachelor's degree

Qualifications

• 1–2+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced professional services setting.
• Bachelor's degree preferred but not required.
• Excellent writing, editing and proofreading abilities.
• Strong organizational and time-management skills with proficiency in Microsoft Office.

Responsibilities

• Assist with new client onboarding, including setting up and updating client information in internal systems, processing new client setup forms, and preparing engagement letters.
• Assist with the annual engagement letter process, including preparation, distribution, tracking, and follow-up.
• Assist with tax return processing and assembly, including electronic and physical deliverables as needed.
• Sort, scan, distribute, and maintain incoming and outgoing mail and correspondence.
• Collaborate with other administrative team members to support the Tax team with calendaring and scheduling, certified mailings, DocuSign requests, faxing, document preparation, and other administrative needs.
• Assist with maintaining and organizing electronic and physical client files and records.
• Assist with tracking outstanding administrative items and following up with team members as needed.
• Maintain and stock office supplies and coordinate supply orders as needed.
• Provide additional administrative support to the Tax department and assist with special projects as needed.

Skills

Executive/Administrative experience

Writing/editing/proofreading

Professional services experience

Organizational/time-management skills

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

About Us:

Gursey | Schneider LLP is a Top 100 Firm and a 12-time recipient of Inside Public Accounting's Best of the Best Firms, with over 40 years of success in the market. Our firm consists of over 250 accounting professionals, and our talented people consistently drive the success of our business through thoughtful strategy and creative problem-solving.

Job Title:

Administrative Assistant

Department:

Tax

Location:

Hybrid (Century City/Encino)

Job Summary:

The Administrative Assistant will support our Tax department by managing administrative functions to ensure seamless operations and positive client interactions.

Responsibilities:

• Assist with new client onboarding, including setting up and updating client information in internal systems, processing new client setup forms, and preparing engagement letters.
• Assist with the annual engagement letter process, including preparation, distribution, tracking, and follow-up.
• Assist with tax return processing and assembly, including electronic and physical deliverables as needed.
• Sort, scan, distribute, and maintain incoming and outgoing mail and correspondence.
• Collaborate with other administrative team members to support the Tax team with calendaring and scheduling, certified mailings, DocuSign requests, faxing, document preparation, and other administrative needs.
• Assist with maintaining and organizing electronic and physical client files and records.
• Assist with tracking outstanding administrative items and following up with team members as needed.
• Maintain and stock office supplies and coordinate supply orders as needed.
• Provide additional administrative support to the Tax department and assist with special projects as needed.

Required Qualifications & Skills / Abilities:

• 1-2+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced professional services work environment (Accounting, Financial Services or Law firm experience highly desirable)
• Bachelor’s degree preferred
• Exceptional writing, editing, and proofreading skills
• Strong organization, time management, and computer skills, including proficiency in the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).

$50,000 - $60,000 a year

The annual salary target for this job in this market is $50,000 - $60,000. The specific compensation for this role will be determined based on the market demand, education, experience, and skill set of the individual selected for this position.

The compensation above is not representative of an employee’s total compensation. In addition to income, the following benefits are available: comprehensive medical, dental, and vision insurance, retirement savings, life and disability insurance, profit sharing and 401(k) match, certification incentives, education assistance, referral program, and more

Benefits:

G|S offers market-leading benefits, including medical/dental/vision insurance, profit-sharing plan contributions, 401K match, parental leave, generous PTO, and holiday-paid time off. We also offer many fun intangible perks such as our annual ski/camping trip, black-tie holiday party, quarterly departmental mixers (travel stipend included), and paid continuing education.