Administrative Assistant

VertexGlobal; Town of Norway (WI); On-site; USD 13,000 - 16,000; Part time

Job summary

VertexGlobal in the United States is seeking a proactive Administrative Assistant to provide essential support to our operations team. The role focuses on efficiency, accuracy, and discretion.

Key duties include managing executives’ schedules, handling calls and emails, preparing reports and presentations, coordinating travel, onboarding new hires, and maintaining organized records. This contract position welcomes female applicants and requires authorization to work in the US.

Qualifications

• Proven experience as an Administrative Assistant or similar role.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills and ability to multitask.

Responsibilities

• Schedule and manage appointments and meetings for company executives.
• Answer phone calls and respond to emails in a timely, professional manner.
• Prepare and edit correspondence, reports, and presentations.
• Maintain accurate records and files.
• Handle confidential information with discretion.
• Coordinate travel arrangements for executives.

Skills

Administrative support

Communication skills

Multitasking

Confidentiality

Independent work

Tools

Microsoft Office

Excel

PowerPoint

Job description

We are looking for a proactive and detail-oriented Administrative Assistant to join our team in the United States As an Administrative Assistant you will be responsible for providing administrative support to our companys operations

Key Responsibilities

• - Manage and organize schedules appointments and meetings for company executives
• - Answer phone calls and respond to emails in a timely and professional manner
• - Prepare and edit correspondence reports and presentations
• - Maintain accurate records and files
• - Handle confidential information with discretion
• - Coordinate travel arrangements and accommodations for company executives
• - Monitor office supplies and place orders when necessary
• - Assist with onboarding new employees by preparing documents and setting up workstations
• - Perform general office duties such as filing photocopying and scanning documents

Qualifications

• - Proven experience as an Administrative Assistant or similar role
• - Excellent communication skills both written and verbal
• - Proficient in Microsoft Office Suite Word Excel PowerPoint
• - Strong organizational skills with the ability to multitask effectively
• - Attention to detail and ability to maintain confidentiality
• - Ability to work independently with minimal supervision

Requirements

• - Must be authorized to work in the United States
• -Salary $1300 per month
• -Employment type Contract without accommodation
• -Gender preference Female candidates
• -Nationality preference Candidates of any nationality can apply