Administrative Assistant

Charm Connect; United States; On-site; USD 10,000 - 12,000; Full time

Job summary

Charm Connect is seeking an Administrative Assistant to join our team in the United States. You will support daily operations, manage calendars, coordinate meetings, handle correspondence, and assist with travel and HR onboarding.

The role requires strong organizational and communication skills, proficiency with Microsoft Office, and discretion with confidential information. Bachelor's degree in Business Administration is preferred.

Qualifications

• Proven experience as Administrative Assistant or similar role.
• Excellent organization and ability to multi-task.
• Strong written and verbal communication.
• Attention to detail and discretion with confidential information.

Responsibilities

• Manage calendars and schedule appointments for employees.
• Coordinate meetings and events, including logistics and materials.
• Handle incoming calls and emails, respond or forward as needed.
• Maintain office supplies inventory and place orders.
• Prepare expense reports and reimbursements.
• Assist with travel arrangements for executives.
• Organize and maintain physical and digital files.
• Support HR with onboarding new employees and records.
• Draft correspondence, letters, memos, and other documents.

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

We are hiring an Administrative Assistant to join our team in the United States As an Administrative Assistant you will provide support to our company and employees ensuring efficient and smooth operations You will be responsible for a variety of administrative tasks including managing calendars coordinating meetings and handling correspondence

Responsibilities

• Manage calendars and schedule appointments for employees
• Coordinate meetings and events including arranging logistics and preparing materials
• Handle incoming calls and emails responding or forwarding as necessary
• Maintain office supplies inventory and place orders when needed
• Prepare expense reports and reimbursements for employees
• Assist with travel arrangements for company executives
• Organize and maintain physical and digital files
• Support HR with onboarding new employees and maintaining employee records
• Draft correspondence letters memos and other documents as needed

Requirements

• Proven work experience as an Administrative Assistant or similar role
• Excellent organizational skills with the ability to multi-task
• Strong communication skills both written and verbal
• Proficient in Microsoft Office SuiteAttention to detail with a high level of accuracy
• Ability to handle confidential information with discretion
• Bachelors degree in Business Administration or related field preferred
• Preferred - Experience working in a fast-paced environment
• Preferred - Familiarity with HR processes such as onboarding new employees

We value diversity at our company and welcome applicants from all backgrounds

Salary $1000 per month

Location United States candidate must have valid work authorization