Administrative Assistant

Alliance Beverage Distributing Co., LLC; Phoenix (AZ); On-site; USD 40,000 - 52,000; Full time

Job summary

Breakthru Beverage Group is seeking an Administrative Assistant to provide essential support to a department and/or corporate functions. The role requires strong communication, confidentiality, and the ability to manage multiple tasks efficiently.

Key duties include coordinating meetings and travel, handling phone and mail, maintaining records, managing office supplies, and processing SAP-based incentives and orders.

Qualifications

• Bachelor’s degree in related field and/or equivalent training and work experience
• Minimum of 1 year of experience in an administrative position with similar responsibilities
• Proficient PC skills using MS Office and other various computer programs including presentation software
• Must be a results-oriented professional with verbal/written communication skills using diplomacy and discretion as well as customer service skills
• Ability to multi-task, work independently and/or within a team, pay attention to detail and meet deadlines
• Analytic and Reporting skills
• Utilize sound judgement and problem-solving skills
• Ability to work in fast-paced, high-volume, team environment

Responsibilities

• Supports the department by coordinating appointments, meetings, lunches, and travel arrangements as needed.
• Answer incoming phone traffic and office voicemail.
• Processes daily mail by coordinating ingoing/outgoing and drop off/pick up time sensitive materials.
• Maintains orderly records and files by creating organized filing system.
• Maintains office supplies including copy and fax equipment, FedEx and miscellaneous office equipment by ordering and tracking as needed.
• Contributes to team effort by assisting in special projects as needed and providing administrative assistance to other functional areas.
• Processes incentives and orders in SAP.
• Reconcile discrepancies in SAP on orders.
• Enter pricing for the Division Process chargebacks Share pricing changes and updates with Sales Force Report pricing to SevenFifty.com
• Other clerical work in SAP as needed.
• Other duties, as assigned by the jobholder’s supervisor, may also be required.

Skills

Communication skills

Multitasking

Teamwork

Office software

Education

Bachelor's degree or equivalent

Tools

SAP

Workday

MS Office

Job description

Time Type: Full time

Remote Type: Job Family Group: Administration

Job Description Summary

The Administrative Assistant provides administrative support to a department and/or corporate functions. This position requires effective communication skills and confidentiality. Ensure a smooth and expedited execution of all administrative details.

Job Responsibilities

• Supports the department by coordinating appointments, meetings, lunches, and travel arrangements as needed.


• Answer incoming phone traffic and office voicemail.


• Processes daily mail by coordinating ingoing/outgoing and drop off/pick up time sensitive materials.


• Maintains orderly records and files by creating organized filing system.


• Maintains office supplies including copy and fax equipment, FedEx and miscellaneous office equipment by ordering and tracking as needed.


• Contributes to team effort by assisting in special projects as needed and providing administrative assistance to other functional areas.


• Processes incentives and orders in SAP.


• Reconcile discrepancies in SAP on orders.


• Enter pricing for the Division Process chargebacks Share pricing changes and updates with Sales Force Report pricing to SevenFifty.com


• Other clerical work in SAP as needed.


• Other duties, as assigned by the jobholder’s supervisor, may also be required.

Minimum Qualifications

• Bachelor’s degree in related field and/or equivalent training and work experience


• Minimum of 1 year of experience in an administrative position with similar responsibilities


• Proficient PC skills using MS Office and other various computer programs including presentation software


• Must be a results-oriented professional with verbal/written communication skills using diplomacy and discretion as well as customer service skills


• Ability to multi-task, work independently and/or within a team, pay attention to detail and meet deadlines


• Analytic and Reporting skills


• Utilize sound judgement and problem-solving skills


• Ability to work in fast-paced, high-volume, team environment

Preferred Qualifications

• Skills using various computer systems including SAP and Workday


• Excellent typing and/or work processing skills and transcribing

Physical Requirements

• While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone

Competencies

Accountable for meeting own targets, work is reviewed periodically. Problems encountered will be defined, repetitive, and routine with a solution readily available.

Equal Opportunity Employer

Breakthru Beverage Group is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information and other legally protected characteristics. The EEO is the Law poster is available here. If you need a reasonable accommodation because of a disability for any part of the employment process, please call [phone] and let us know the nature of your request and your contact information.

Company Culture

We’re driven to be the industry leader in every way, including how we treat our associates. Which is why we’ve built a people-centric, relationship-driven culture designed to maximize career advancement, a sense of belonging, and wellness. Focused on enhancing every aspect and phase of your career, the Breakthru experience includes our commitment to your growth, belonging, and wellness. Breakthru Beverage is a family-owned and operated company with operations across the U.S. and Canada, and more than $8 billion in annual sales driven by a team of 10,000 associates. We deliver world-renowned brands to the doorsteps of North America’s retail, bar and restaurant businesses.