Office Manager

Breakthru Beverage Group; St. Louis (MO); On-site; USD 42,000 - 62,000; Full time

Job summary

Breakthru Beverage Group is seeking an organized Office Administrator to coordinate daily administrative functions for the sales and operations teams in a fast-paced environment.

The role involves managing office staff, front desk coverage, vendor coordination, budgeting, and events. Strong MS Office skills and excellent communication are essential for success in this position.

Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• Minimum 2 years of administration/management experience.
• Proficiency with MS Office and calendar scheduling required.
• Strong written and verbal communication with diplomacy.
• Ability to multitask in a fast-paced environment with attention to detail.

Responsibilities

• Coordinate and supervise administrative staff and front desk coverage.
• Oversee office operations, budgeting, procurement, and vendor coordination.
• Manage events, meetings, and associate engagement programs.
• Process purchase requisitions and maintain office systems.
• Schedule executives and prepare reports for leadership.

Skills

Office admin

MS Office

Communication

Attention to detail

Time management

Education

Bachelor's degree

Tools

SharePoint

MS Office

Job description

Are you a current Associate? To be considered, you must submit your application through the internal Career Portal (Jobs Hub). Click here to access.Time Type:Full timeRemote Type:Job Family Group:Market OperationsJob Description Summary:Position Summary:To coordinate and facilitate the flow of communications, both oral and written between the administrative staff, sales teams, and suppliers/vendors.Job Description:Job Responsibilities:Manage administrative and office staffsManage the front receptionist and coverage for the front deskManage outside janitorial team. Assign duties and address service issues as needed.Manage all administrative sales for the sales divisions by communicating job expectations, appraising job results, and disciplining employeesOversee onsite printing and shipping staff ensuring they meet the needs of BreakthruCoordinate updating of office furniture by outside vendorProvide direction to any third-party staff in the building for meetings or maintenanceOversee and manage all office operationsSet and manage the office budget, including supply inventoryEnsure all office-based systems are in working orderDevelop, implement, and manage office proceduresComplete all office layout planning and moves, partnering with IT for completion of these movesManage office access to include badgesSchedule appropriate maintenance is performed (HVAC, pest, etc)Develop and manage eventsEnsure supplier events on building property are a success by ensuring staffing, cleanliness, and communication for the eventCreate events in conjunction with the AEC to drive associate engagementCoordinate associate events on and off the property to include budgeting and invoicing for events, liaising and negotiating with vendors and handling overall logistics of the event.Will Call administrationEnsure all will call orders are processed correctly and in a timely mannerPrompt communication with sales staff regarding will callsAdministrative tasksManage the EVP and head leadership team’s schedulesPublish and update the state SharePoint siteCoordinate all event tickets for suppliers and internal employeesCreate, process, follow-up, and approve purchase requisitionsOther duties, as assigned by the jobholder’s supervisor, may also be required.Minimum Qualifications:Bachelor’s degree in related field and/or equivalent training and work experienceMinimum of 2 year of experience in administration and managementProficient PC skills using MS Office and other various computer programs including presentation softwareMust be a results-oriented professional with verbal/written communication skills using diplomacy and discretion as well as customer service skillsAbility to multi-task, work independently and/or within a team, pay attention to detail and meet deadlinesAnalytic and Reporting skillsUtilize sound judgement and problem-solving skillsAbility to work in fast-paced, high-volume, team environmentPreferred Qualifications:Beverage Industry experienceExperience working and leading outside vendersPhysical Requirements:While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephoneCompetencies:Accountable for meeting own targets, work is reviewed periodically.Problems encountered will be defined, repetitive, and routine with a solution readily available.This job description is only a summary of the typical functions of this position, not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. Responsibilities, tasks, and duties of individual jobholders may vary from the above description.--Breakthru Beverage Group is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information and other legally protected characteristics. The EEO is the Law poster is available here. If you need a reasonable accommodation because of a disability for any part of the employment process, please call [phone] and let us know the nature of your request and your contact information.